Project Admin

2 weeks ago

London, United Kingdom Vattenfall Full time

**Company Description**
Vattenfall is one of Europe’s largest producers and retailers of electricity and heat. Our main markets are Sweden, Germany, the Netherlands, Denmark, and the UK. The Vattenfall Group has approximately 20,000 employees. We have been electrifying industries, powering homes and transforming life through innovation for more than 100 years. We now want to make fossil free living possible within one generation and we are driving the transition to a sustainable energy system.
**Job Description** Do you want to shape the future?**

We are offering an exciting opportunity as **Project Admin **to be an important part in paving the way for Vattenfall and its customers and partners towards a fossil free future

As our new **Project Admin **you will contribute to a fossil free future by ensuring a high-quality, compliant and swift execution of the Procure-to-Pay process in Offshore Wind Projects. You will be in charge of supporting the whole Procure-to-Pay process which includes managing requests for purchase requisitions, reviewing and coding incoming invoices, managing invoice approval process, and initiating manual payment orders for urgent or significant transactions.

**Join our journey towards Fossil Free Living within one generation.**

The Project Administration Team provides administrative support to projects in the whole offshore wind development chain from Market Development, Product Lines, Construction and Operation & Maintenance. The projects vary in size from small, medium to large-scale construction projects.

You will report to the Head of Project Administration, but your daily work will be in the project(s) that you support, where you will work closely with the project management team and project team members.

**Main responsibilities and tasks**
- Managing purchase requisitions and framework agreements
- Reviewing and coding invoices
- Interfacing and communicating with project stakeholders
- Initiating manual payment and order-to-cash
- Maintenance of purchase order
- P2P Process Improvement
- Ensure the compliance of all Procure-to-Pay activities
- Conducting onboarding of new Offshore project team members

**Location**

Work location can be in Kolding in Denmark, London in UK, Stockholm in Sweden and Hamburg in Germany. Some travels to our other European offices van occur (2-4 times a year).
**Qualifications** For succeeding in the role**:
As our new **Project Admin** you have a structured way of working and have the ability to plan and prioritize work to meet commitments aligned with organizational goals. You can analyze and solve problems. You are detail-oriented with a commitment to accuracy. You operate effectively, even when things are not certain or the way forward is not clear and the ability to prioritize tasks in a fast-paced environment.

You are communicative and can anticipate and balance the needs of multiple stakeholders.

**Furthermore, you have**:

- A relevant educational background in Business Administration, Finance, Project Coordination or similar
- Professional work experience from a similar role with responsibility in procurement, accounts payable, administrative tasks, ideally from construction and/or large-scale projects, preferable in the wind industry
- Excellent English communication skills, another Vattenfall language is an advantage
- Experience in dealing with external and internal stakeholders
- Superuser-knowledge in Microsoft Office suite (in particular: PowerPoint, SharePoint, Excel and Word)

**Additional Information** Our offer**
We offer a challenging and international work environment and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues as ‘Ask and Share’ concept is essential for the way we work. We offer attractive employment conditions (smart working, flexible working hours and a good-work-life balance) and opportunities for personal and professional development. Click here for further information.

**More Information**

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation. Click here for further information.

To get in contact with the representatives, please call Vattenfall´s switchboard +46 8 739 50 00. Trade union representatives in Sweden: Rolf Ohlsson (Akademikerna), Inger Strandberg (Unionen), Christer Gustafsson (Ledarna), Juha Siipilehto (SEKO).

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall. The screening wi

  • Admin Officer

    3 weeks ago

    London, United Kingdom Orchid Project Full time

    Job description **Job Title**:Admin Officer **Responsible to**:Chief Executive Officer **Responsible for**:Fulltime: 3 days a week - 25 days annual leave per annum & Public holidays - Pro-rated - 12% pension contribution by Orchid Project, 2% WIBA contributed by Orchid Project 4%pension contribution by the employee. - 12-month contract, with the potential...

  • Admin Officer

    1 week ago

    London, Greater London, United Kingdom Orchid Project Full time

    Job descriptionJob Title:Admin OfficerResponsible to:Chief Executive OfficerResponsible for:Fulltime: 3 days a week 25 days annual leave per annum & Public holidays Prorated 12% pension contribution by Orchid Project, 2% WIBA contributed by Orchid Project 4%pension contribution by the employee. 12month contract, with the potential for a permanent...

  • Chinese Speaking HR and Admin Assistant

    3 weeks ago

    London, United Kingdom Project People Full time

    **Job title: Chinese speaking _ HR and Admin Assistant** **Location**: London **What you will do**: - Administering the timely and accurate processing of all key HR processes that cover the full employee life cycle, such as onboarding, leavers process, updating the HR system and employee files, contracts and offer letters etc. - Responsible for the new...

  • Project Admin Officer

    2 weeks ago

    London, United Kingdom Supply Chain Coordination Limited Full time

    Project Admin Officer Job Posted: 10 June 2024 Job Updated: 11 June 2024 Apply Now Job Title Project Admin Officer Function: Finance & Trading Location: Nottingham/Alfreton/Hybrid Contract type: 6-Month FTC Salary: £29,006 with potential to rise to £34,125 over 3 years Closing Date: Monday 17th June 2024 NHS Supply...

  • Project Support/Admin

    2 weeks ago

    London, United Kingdom Association for Project Management Full time

    Looking for Repairs Administrator for a large Repairs company in North London Exciting opportunity for training and progression Must have some experience working with Contractors We currently have a vacancy for a full-time Admin The hours of work will be Monday to Friday, either 8:00am - 4:00pm or 9:00pm - 5:00pm with 1 hour for lunch. Summary of role:...

  • Project Support/Admin

    2 weeks ago

    London, United Kingdom Association for Project Management Full time

    Looking for Repairs Administrator for a large Repairs company in North London Exciting opportunity for training and progression Must have some experience working with Contractors We currently have a vacancy for a full-time Admin The hours of work will be Monday to Friday, either 8:00am - 4:00pm or 9:00pm - 5:00pm with 1 hour for lunch. Summary of role:...

  • Project Support/Admin

    2 weeks ago

    London, United Kingdom Association for Project Management Full time

    Looking for Repairs Administrator for a large Repairs company in North London Exciting opportunity for training and progression Must have some experience working with Contractors We currently have a vacancy for a full-time Admin The hours of work will be Monday to Friday, either 8:00am - 4:00pm or 9:00pm - 5:00pm with 1 hour for lunch. Summary of...

  • Project Assistant/admin

    4 days ago

    London, United Kingdom LHH Recruitment Solutions Full time

    Temp role - £262 per day PAYE Office location Holborn - 3 days a week in office preferred Project Admin Assistant - dealing with vendor management, account creation, purchasing and invoicing management. Great opportunity for a self-starter with fantastic attention to detail and admin skills to join an exciting firm based in London who specialise in...

  • Project Support Admin

    4 weeks ago

    London, United Kingdom Association for Project Management Full time €114

    Role: Project Support Administrator Location: Based in our Suffolk or London office with hybrid working available and Gloucester (GBP) Salary: 114.45 per day About the Role This is an exciting opportunity to join a friendly, diverse, and high performing team, which are directly involved in what will be Europe's biggest construction...

  • Project Support Admin

    3 weeks ago

    London, United Kingdom Association for Project Management Full time €114

    Role: Project Support Administrator Location: Based in our Suffolk or London office with hybrid working available and Gloucester (GBP) Salary: 114.45 per day About the Role This is an exciting opportunity to join a friendly, diverse, and high performing team, which are directly involved in what will be Europe's biggest construction...

  • Project Support Admin

    3 weeks ago

    London, United Kingdom Association for Project Management Full time €114

    Role: Project Support Administrator Location: Based in our Suffolk or London office with hybrid working available and Gloucester (GBP) Salary: 114.45 per day About the Role This is an exciting opportunity to join a friendly, diverse, and high performing team, which are directly involved in what will be Europe's biggest construction...

  • Admin

    2 weeks ago

    London, United Kingdom Hays Specialist Recruitment Limited Full time

    Remote Temporary Admin **Your new company** One of the biggest Media companies **Your new role** - Remote admin position - Temporary for the duration of a project - 9-5 Monday too Friday - Helping do the admin tasks - Working on Google systems - Support the team **What you'll need to succeed** - Past admin experience - Past remote working experience - Good...

  • Project Support/admin Officer

    4 days ago

    London, United Kingdom Mikrolink Telecommunication UK Ltd Full time

    **Mikrolink **has an exciting opportunity for a **Project Support Officer** to join our friendly team on a **full time, permanent** **basis. **This is a **hybrid role, **with **3 days **in our office at Canary Wharf, London**. **In return, you will receive a **competitive salary along with great company benefits.** **About us**: **Mikrolink **is a global...

  • PMO & Project Admin - Insurance

    1 week ago

    London, United Kingdom Wipro Limited Full time

    Overview: **PMO & Project Admin - Insurance** Wipro is an exciting organization to work for. In our first year entering, we ranked as a “Top Employer” as part of the Top Employer Institute annual listings, and we were assessed on several key HR practices including People Strategy, Work Environment, Talent Acquisition, Learning and Development, Wellbeing...

  • PMO & Project Admin - Insurance

    1 week ago

    London, Greater London, United Kingdom Wipro Limited Full time

    Overview:PMO & Project Admin - InsuranceWipro is an exciting organization to work for. In our first year entering, we ranked as a "Top Employer" as part of the Top Employer Institute annual listings, and we were assessed on several key HR practices including People Strategy, Work Environment, Talent Acquisition, Learning and Development, Wellbeing and...

  • Admin Assistant

    2 months ago

    London, United Kingdom KARA GOODRICH Full time

    This highly successful property and surveying company is looking for an experienced Admin Assistant to join their busy London office and support a team. As the Admin Assistant you are integral to the smooth running of the teams projects, working as part of an admin team, assisting with the production of documents, project filing, invoicing, general office...

  • Admin/project Support Worker

    2 weeks ago

    London, United Kingdom OAKonsult Disabilities Outreach Full time

    Project Me Admin/ Project Worker will be responsible for the general administration of the programme and providing necessary support to the project coordinator which include administrative support for a range of workshops for parents and carers who have a child with a disability or additional need. As well as being the first point of contact, being the...

  • Admin Assistant

    7 days ago

    London, Greater London, United Kingdom KARA GOODRICH Full time

    This highly successful property and surveying company is looking for an experienced Admin Assistant to join their busy London office and support a team.As the Admin Assistant you are integral to the smooth running of the teams projects, working as part of an admin team, assisting with the production of documents, project filing, invoicing, general office...

  • PMO & Project Admin - Insurance

    4 weeks ago

    London, United Kingdom Wipro Technologies Full time

    PMO & Project Admin - Insurance Wipro is an exciting organization to work for. In our first year entering, we ranked as a “Top Employer” as part of the Top Employer Institute annual listings, and we were assessed on several key HR practices including People Strategy, Work Environment, Talent Acquisition, Learning and Development, Wellbeing and...

  • PMO & Project Admin - Insurance

    4 weeks ago

    London, United Kingdom Wipro Limited Full time

    PMO & Project Admin - Insurance Wipro is an exciting organization to work for. In our first year entering, we ranked as a "Top Employer" as part of the Top Employer Institute annual listings, and we were assessed on several key HR practices including People Strategy, Work Environment, Talent Acquisition, Learning and Development, Wellbeing and Diversity...