Office Administrator

2 weeks ago


Peterborough, United Kingdom Goldhay Arts Full time

**Purpose of Post**

To provide administrative, financial and secretarial support to the charity, an arts base day provision for adults with learning disabilities.

**Responsibilities**

**General Administration**
- Create, maintain and update company records ensuring accuracy and confidentiality of information
- Perform reception duties such as filing, photocopying, scanning, copying etc
- Answer and manage incoming calls
- Complete client questionnaires, new client forms and attach relevant documentation
- Prepare reports and documents including minutes of meetings
- Ordering materials as and when required for both office and sessions
- Ensure service user's records are kept updated at all times
- Upload relevant information for both staff and service users on our HR system
- Ensure telephone message book and office diary is kept updated
- Work with the office team to maintain a clean and tidy office space
- Support the events team with events planning, completing the necessary paperwork required
- Be flexible in supporting events outside of normal work hours
- Any other duties requested by management

**Payroll & Finance**
- Collate staff time sheets and double check they are correct, then hand over to Manager for review
- Ensure new staff details are passed over the payroll company and that personal details are kept confidential at all times
- Maintain petty cash system and arrange for cheques to be signed by manager for topping up the float
- Prepare supplier payments for authorisation by manager
- Complete the monthly banking
- Any other finance duties requested by management

**Meetings**
- Arrange quarterly board meetings ensuring previous meeting's minutes are sent out to Board in advance.
- Attend and record board meeting minutes
- Ensure agenda is agreed with Chair prior to being sent out
- Keep on file, signed copies of all minutes and reports
- Arrange staff meeting when requested by Manager
- Record staff meeting and circulate minutes once written up and agreed by manager
- Keep financial records updated and ready for yearend accounting

**Person Specification**

**Experience / Knowledge**

**Essential**
- NVQ or Diploma in Administration or equivalent
- Minimum of 2 years office administration experience
- Strong organisational and time management skills
- Proficient in Microsoft Office Suite (including word, excel)
- Excellent communication and interpersonal abilities
- Attention to detail and ability to multitask
- Flexibility to adapt to changing needs as well as working individually or as part of a team
- Good IT skills
- Self disciplined and motivated

**Desirable**
- Awareness of financial systems
- An interest in the arts
- Awareness of people with learning disabilities
- Ability to problem solve and make informed decisions
- Ability to work to tight timescales

**Job Type**: Part-time

**Salary**: £11.00-£12.00 per hour

Expected hours: 19.50 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Diploma of Higher Education (preferred)

**Experience**:

- Customer service: 2 years (preferred)
- Administrative experience: 2 years (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Peterborough (required)

Ability to Relocate:

- Peterborough: Relocate before starting work (preferred)

Work Location: In person



  • Peterborough, Cambridgeshire, United Kingdom Office Angels Full time

    JOB TITLE: Transport Administrator LOCATION: Bedford HOURS: Monday-Friday 8am-5:30pm Monday to Friday SALARY- £24,500- BENEFITS: 20 days annual leave plus bank holidays, pension scheme, Free parking, kitchen on site OFFICE BASED We are delighted to be working with a wonderful brand based in the Bedfordshire area who are seeking an Administrator for a...


  • Peterborough, Cambridgeshire, United Kingdom Office Angels Full time

    JOB TITLE: Transport Administrator LOCATION: Bedford HOURS: Monday-Friday 8am -5:30pm Monday to Friday SALARY- 24,500- BENEFITS: 20 days annual leave plus bank holidays, pension scheme, Free parking, kitchen on site OFFICE BASED We are delighted to be working with a wonderful brand based in the Bedfordshire area who are seeking an Administrator for...

  • Office Administrator

    2 weeks ago


    Peterborough, United Kingdom Jonathan Lee Recruitment Ltd Full time

    **Sector**: Off-Highway - **Function**: Administration - **Contact**: Hayden Reeves - **Contact Phone**: 01384 446124 - **Expiry Date**: 18 March 2023 - **Job Ref**: 63824 **Office Administrator** **£19 an hour - Inside IR35** **Full Time and Part Time hours available** **Peterborough** **12 Month Contract** **Contracted position working for a world...


  • Peterborough, United Kingdom Jonathan Lee Recruitment Full time

    **Office Administrator **£19 an hour - Inside IR35 **Full Time and Part Time hours available** **Peterborough - ** **12 Month Contract** **Contracted position working for a world leading manufacturer producing off-highway machinery, diesel and natural gas engines.** An office administrator is required to assist managers and engineers with...


  • Peterborough, United Kingdom Aspire Personnel Ltd Full time

    Are you looking for an Administrators role with bags of variety ? Do you have good experience of managing an office’s administration ? Job Summary: The Office Administrator will ensure the smooth running of our office on a day-to-day basis. This role involves managing administrative tasks, providing support to staff and management, and ensuring that...


  • Peterborough, United Kingdom Seismic Recruitment Full time

    Office Administrator Initial 12- Month Contract, Full time or Part time hours available Peterborough (PE1) £14.50 per hour PAYE (Umbrella rates also available) Are you an experienced Administrator? With exceptional organisation skills and the ability to work to deadlines. Are you looking to challenge yourself within a global Engineering...


  • Peterborough, United Kingdom Agenda Partnership Full time

    Office Administrator Job Description **Responsibilities**: - Provide excellent customer support to clients and visitors - Manage and organize office operations and procedures - Transcribe documents and maintain accurate records - Perform clerical duties such as answering phone calls, scheduling appointments, and filing paperwork - Manage QuickBooks for...


  • Peterborough, United Kingdom Onward treatment Full time

    '''Duties''' We are seeking an Office Administrator to join our team. As an Office Administrator, you will be responsible for performing a variety of administrative Taking new customers details who will need assistance with a replacement vehicle - Maintain organized files and records - Assist with office organization and cleanliness - Assist with...


  • Peterborough, United Kingdom Interaction Recruitment Full time

    Interaction Recruitment are proud to be representing a highly reputable organisation that truly look after the well-being of their staff. My client is actively seeking an Office Administrator to join their expanding team on a full-time permanent basis in Peterborough. **SALARY: £22,000 - £24,000** **LOCATION: PETERBOROUGH** **HOURS: MONDAY TO FRIDAY** As...


  • Peterborough, United Kingdom Evolve Technologies Group Limited Full time

    An office administrator is responsible for managing and coordinating the day-to-day administrative tasks of an organization. Key responsibilities include: Maintain accurate and up-to-date records and databases. Schedule and organize meetings and appointments. Prepare and distribute correspondence, reports, and other documents. Plan and coordinate events...


  • Peterborough, United Kingdom Onward treatment Full time

    Office administrator Main roles: **Job Types**: Part-time, Zero hours contract Pay: £7.89-£10.50 per hour Expected hours: 14 - 20 per week **Benefits**: - Free parking - On-site parking Schedule: - Monday to Friday Supplemental pay types: - Bonus scheme - Commission pay Work Location: In person Reference ID: Office administrator Expected start...


  • Peterborough, United Kingdom Onward treatment Full time

    Office administrator Main roles: **Job Types**: Part-time, Zero hours contract Pay: £7.89-£10.50 per hour Expected hours: 14 - 20 per week **Benefits**: - Free parking - On-site parking Schedule: - Monday to Friday Supplemental pay types: - Bonus scheme - Commission pay Work Location: In person Reference ID: Office administrator Expected start...

  • Office Administrator

    2 weeks ago


    Peterborough, United Kingdom Onward treatment Full time

    Office administrator Main roles: **Job Types**: Part-time, Zero hours contract Pay: £7.89-£10.50 per hour Expected hours: 12 - 18 per week **Benefits**: - Free parking - On-site parking Schedule: - Monday to Friday Supplemental pay types: - Bonus scheme - Commission pay Ability to Relocate: - Peterborough: Relocate before starting work...

  • Office Administrator

    2 weeks ago


    Peterborough, United Kingdom Action for Pulmonary Fibrosis Full time

    **About us** Action for Pulmonary Fibrosis is a Charity in Peterborough. We are professional, supportive, inclusive, and our goal is to grow acommunity of patients, families, researchers and healthcare professionals striving to find a cure for pulmonary fibrosis so that everyone affected by the disease has a better future. We support patients and families...


  • Peterborough, United Kingdom Just Do Sport Full time

    Overview: We are seeking a highly organised and detail-oriented Administrative Officer to join our team. As an Administrative Officer, you will play a crucial role in ensuring the smooth operation of our team and providing excellent administrative support to our team. This is a part time, flexible hour contract, working from the comforts of your home. Our...


  • Peterborough, United Kingdom JRL Group Full time

    **Office Administrator**: **JRL Plant - Peterborough**: **Contract**:Permanent** **Salary**:Competitive****: JRL Plant & Logistics Ltd is a part of the JRL Group which encompasses 14+ divisions delivering bespoke solutions for the most complex Construction projects. Due to continued growth we are recruiting an Office Administrator for our Peterborough...

  • Office Administrator

    2 weeks ago


    Peterborough, United Kingdom Anne Corder Recruitment Full time

    We have an exciting opportunity for an experienced Administrator to join our Peterborough based client. They are looking for a strong administrator to come on board and join the team in a busy and varied admin-based role. This role is 100% office based working Monday - Friday 8am - 4.30. The role: - Answering incoming calls to the business - Data entry...


  • Peterborough, United Kingdom Family Voice Peterborough Full time

    **Job Purpose**: - The main purpose of this position is to ensure the effective and efficient administration of FVP. - To support the office manager in administration relating to HR - To carry out general administrative duties. **Job Duties** - To be the first point of contact for FVP. - Support with maintaining and using the processes and systems relating...

  • Office Administrator

    2 weeks ago


    Peterborough, United Kingdom Packhorse Ltd Full time

    Packhorse Ltd are a leading manufacturer and designer supplying Flight Cases into the Music, Theatre, Motorsport and scientific, to name just a few. We are looking to expand our office team and have a vacancy for an office administrator to assist with general office duties based in Fengate, Peterborough. Role responsibilities - Answering calls - General...


  • Peterborough, United Kingdom Dye & Durham Corporation Full time

    Index Property Information supply conveyancing reports to the legal profession. Due to continued growth, we require an experienced office administrator to join our busy, friendly team in our well-established Peterborough office. You will have a wide and varied role, but your main responsibilities will include; - Order processing, using internal systems and...