Business Support Officer/pa

2 weeks ago


London, United Kingdom Brook Street Full time

Personal Assistant (Temp)
Contract: September 2023

**Salary**: £14.01 per hour
Location: Westminster, London
Hybrid setting:
This is a temporary contract role until September for a Personal Assistant role with an immediate start date (Compliance dependant) for a six-month duration with a possible extension offering a flexible work setting and a central London location (Westminster).
Job description:
This is an excellent opportunity to begin a Civil Service Career, work in a challenging, varied, and important role that is primarily focused on supporting the day-today business of Directors/Deputy Directors and their legal teams within a Divisional BusinessManagement team.
The role requires a very strong skill set in organisation and communication, meeting challenging deadlines, a positive attitude to tackle a varied administrative workload and a high degree of attention to detail. All round IT skills are needed as well as theability to communicate with staff at all grades.
Duties and Responsibilities:
" Supporting the Director, including diary management, meeting preparation and ensuring their time is prioritised effectively.
" Co-ordinating agendas and meeting rooms for team meetings, circulating background papers in advance and logging/tracking key action points.
" Administrative and other support to the wider Unit as required
" Managing internal and external correspondence on behalf of senior management.
" Financial management; expenses, invoices
" Providing administrative support and technical expertise to senior leaders
" Preparing papers for lawyers
" Supporting/dealing with finance, HR and IT queries and processes
Skills required:
" Experience with office management software like MS Office (MS Excel and MS Word, specifically)
" Ability to manage internal and external correspondence
" Excellent written and verbal communication skills
" Excellent organisational and problem
- solving skills
" Learning and developing
" Admin experience
" Diary Management Experience
How to apply: Please be informed if you are successful, we will need to run a compliance prior to starting, and communication needs to be consistent with the compliance team including DBS checks and references.


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