Church Administrator

**Church Administrator Job Description**

**Church Administrator Job Description**

**Overview**

The role of administrator is essential for the smooth running and enabling of developing ministries. To this end the role holder is often the personal face of the church during the week when they may be the only person on the premises. They will be responsible for the undertaking, co-ordination and, where necessary, development of administration within the church thus facilitating ministry and further engagement with the wider community.

Permeating all the above is a core Broadway value of hospitality that we try to extend to all who walk through our doors. We are looking for a someone who is enthusiastic about the above and able to deliver in an organised, personable, and adaptable way.

**Role details**:
**Employed by**: BROADWAY BAPTIST CHURCH

**Responsible to**: THE MINISTER

**Work Base**: Broadway Baptist Church for the majority of hours.

**Sessions/Duration**: 16 HOURS PER WEEK - Friday essential hours on site, ideally 2/3 other sessions on site (e.g. Tuesday and Wednesday mornings). Some hours can be done at home. There is occasional evening and weekend contact work.

**Main Duties and Responsibilities which the administrator will either co-ordinate, do or develop**:
1. Day-to-day administration including:

- Maintenance of church diary and records
- Arrange and manage equipment maintenance and contracts, church policies
- Weekly tasks such as notice sheet and production of other publicity
- Co-ordination of occasional services (funerals, weddings etc.)
- Communications with deacons and members
- Occasional publications.
- Maintenance of the church website and social media

2. First point of contact for enquiries and responsible for maintaining good relationships with user groups.

3. Oversee all matters relating to bookings including Bookings calendar, Hire Agreements and risk assessments, Invoicing, Key holders, Meet and Greet - with the help of church member volunteers.

4. Organise/design and coordinate external publicity e.g., distribution leaflets, notice boards and online

5. Liaise with those who have day-to-day responsibilities for the building and grounds.

6. Data collection and maintenance of church database and registers ensuring compliance with legislation.

7. Prepare annual returns e.g., for Charity Commission and CCLI.

8. Work with the minister to manage and develop more effective ways of facilitating and enabling ministry.

9. Participate in regular staff meetings.

10. Be prepared to undertake other tasks as directed by the leadership as and when time permits

**Person Specification**

**EXPERIENCE & TRAINING (E = Essential, D = Desirable)**
- A high level of computer literacy including Word, Excel and PowerPoint and the ability to learn new computerised systems specific to the role such as ChurchSuite and Expenseplus. (E)
- Understanding and experience of social media as a tool for mission. (**E)**:

- Previous experience of administrative role. (**E)**:

- Experience of managing volunteer teams (**D)**:

- Developing administrative processes (**D)**:

- A Christian, willing to participate in worship at Broadway at least occasionally to get to know people, understand the ethos of church and how the role could facilitate the growth of mission and ministry (**D)**

**PEOPLE SKILLS**
- Good personal communication & relational skills. (**E)**:

- High awareness of confidentiality when dealing with pastorally sensitive situations. (**E)**

**RESOURCES**

Ability to create and design e.g. publicity. (**E)**

**INFORMATION HANDLING**

Database or church management system knowledge or an ability to learn. (**E)**

Methodical and highly organised, with the ability to think through the implications of a course of action or event (**E)**

Able to work to strict - and often last minute - deadlines (**E)**

Knowledge of relevant regulations such as GDPR and DBS. (**E)**

Website and Social Media management experience. (**D)**

**WORKPLACE CONTEXT**
- Ability to organise, prioritise and manage work: of self and others. (**E)**:

- Adaptable. (E)
- Self-motivated with the ability to work alone and take initiative. (E)
- A team player, able to motivate and encourage others. (E)
- Ability to delegate. (E)
- Ability to say "no" (constructively) when the occasion demands it (E)

**OTHER**

Some financial capability or awareness. (D)

This job description is not exhaustive and is seen as a guideline for the post of Church Administrator. The contents of this job description will be reviewed annually during the appraisal process. This job description can be amended following discussion with the role holder.

**Salary**

This post is for 16 hours a week at £12.00 per hour. The church will reimburse reasonable expenses and pay a pension if wanted, as well as the employer’s National Insurance contribution. Holiday entitlement will follow national guidelines.

**Tenure of office and contract**

This is