Upper Gi Secretary

University Hospitals Dorset are looking for a Upper GI Secretary to join our team

You will provide an efficient secretarial service within the Upper GI Secretariat and Clinical team. This will involve the typing of all clinical correspondence i.e. clinic letters, reports, booking of appointments etc. using audio/Digital Dictation systems.

**Base Location**: Royal Bournemouth Hospital

**Interview Date**: TBC

To support the consultants and consultant secretaries in providing an efficient secretarial service. This will involve the typing of all clinical correspondence i.e clinic letters, reports, operation letters etc, under the supervision of the consultant secretary, using audio/Digital Dictation.

To be aware of RTT (Referral to Treatment) pathways to adjust patient referral to treatment clock according to the treatment plan, liaising with consultant secretaries and/or validator as necessary.

Photocopying/scanning and general filing to include correspondence, results in hospital notes when required.

Be responsible for out-going post, meeting afternoon deadline assisting post workers when required.

To deal with telephone queries in an appropriate manner as instructed by the consultant secretary.

To ensure all referrals are collected on a daily basis and distributed to the appropriate clinician without delay. This includes Choose and Book referrals and paper referrals received direct from GP or other professional bodies.

To understand and be proactive in managing RTT (Referral to Treatment) pathways and highlight any potential issues to prevent breaches. This includes ensuring that follow up appointments following diagnostics are dealt with immediately to avoid any unnecessary delays within the patient pathway to meet national targets.

To prepare an adequate instruction daily work sheet to be used in the post holder’s absence.

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.

To provide an efficient secretarial service within the Upper GI Secretariat and Clinical team. This will involve the typing of all clinical correspondence i.e. clinic letters, reports, booking of appointments etc. using audio/Digital Dictation systems.

To provide office cover in the absence of the Consultant Secretary, covering the phones, post and referral requirements and maintaining the output of the typing undertaken by a Consultant Secretary.