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Senior Project Officer

7 months ago

Brighton and Hove, United Kingdom Itad Ltd Full time

**About Itad**

Itad is a consultancy that specialises in generating high-quality evidence and insights to improve impact. For nearly 40 years, our strategy, monitoring, evaluation and learning services have supported our clients and partners to make informed decisions to tackle global challenges and improve lives. We work with governments, international organisations and foundations across the globe, including a wide range of UK Government departments.

We bring a deep understanding of what works, how, and for whom across a range of important issues from global health security to climate resilience and serious and organised crime. Our approach to generating evidence and supporting learning is grounded in an understanding of context and the diverse perspectives and needs of decision-makers. We pride ourselves on being at the forefront of innovative approaches to measuring impact, whilst ensuring they balance rigour with pragmatism and accessibility.

Our knowledge and expertise are grouped around Practice areas including Fragile and Conflict-affected Settings (FCAS), Human Development, Inclusive Growth, Social Protection, Climate Change and Livelihoods, and Governance and Institutional Strengthening.

We are a values-based organisation. Our values include making a difference, delivering technical excellence and innovation, contributing through collaboration and learning, providing opportunities for personal development to our staff, promoting inclusion and diversity, taking action to improve our impact the environment and shared rewards for the people we work with.

**The Team**

The Project Management Unit (PMU) is central to Itad’s delivery of the project portfolio. As a team we work closely with Itad consultants, clients and a range of chosen external suppliers for the delivery of our growing project portfolio. We’re a highly supportive team, working across the full Itad business with a strong commercial focus and pride ourselves with efficient operational delivery.

**The Role**

As a **Project Officer** at Itad you will work within the Project Management Unit and are responsible for the coordination and delivery of project administration and commercial processes of your allocated projects. You will have close involvement in all project communications both with internal and external team members.

The Project Officer will be responsible for the efficient and effective delivery of projects to a wide range of clients as allocated from the portfolio. The role will need to collaborate with other units and adapt to a wide variety of tasks. Being able to prioritise these tasks will be key.

The role of the Project Officer contains the following four elements:
**Project Delivery**

Facilitate and support Project Managers in the delivery of a number of Itad projects, focusing on:

- Coordination of Itad project team kick off meetings, progress meetings and ongoing communication.
- Organise regular internal project reviews and following actions.
- Facilitate frequent discussions around project risk and mitigation.
- Coordinate travel bookings (flights, visas, hotels) and other logistics in collaboration with the Global Safety and Security team.
- Lead on the organisation of internal and external resources to deliver editing, formatting and proof-reading technical support.
- Support the tracking and editing of workplans with the Project Manager and other members of the project team.

**Financial and Commercial Processes**

Take the lead and be responsible for a number of financial and commercial processes concerning project delivery, namely:

- Work alongside itad’s finance team to deliver the monthly finance cycle on projects
- Lead the review and acceptance process of Itad’s supplier invoices.
- Coordinate and review sales invoices to Itad’s clients.
- Be responsible for monitoring and updating of project budgets in Itad’s financial system based on the project workplan.
- Collaborate with the Project Manager to assist with project forecasting, monitoring actual costs against budget, estimating cost to completion and client invoicing milestones.
- Collaborate with the project manager to contribute towards Itad’s commercial success on projects including monitoring gross profit and spend.
- Support the PMU in the delivery of our company profitability strategy
- Lead on the payment of Itad’s sales invoices.
- Deliver various financial and commercial reports for Itad’s clients.

**Contracting**

Be responsible for the review and delivery across a number of contract documents on behalf of the Project Manager:

- Review client and donor project contracts.
- Coordinate Registration of itad’s suppliers alongside itad’s supplier management team.
- and delivery of contracts with Itad’s suppliers.
- Secure authorised signatory approval for contract documents.

**Continuous improvement**
- Proactively raise areas of improvements within Itad’s Invoicing and cost management systems (MS Navision and o