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Admin Assistant

4 months ago

Bathgate, United Kingdom Xcite West Lothian Leisure Full time

**Job description**

Xcite West Lothian Leisure (Xcite) is a Community Benefit Organisation, a registered Scottish charity. It is at the heart of the West Lothian community, helping people to improve their wellbeing and make healthy lifestyle choices. We care passionately about the service we provide to the people who live, work and visit West Lothian. As a valued organisation that understands, cares about and engages with its community, we are the delivery partner of choice for West Lothian organisations responsible for improving people’s lives through sport, health and physical activity.

Your role as Administration Assistant is to provide administrative support to Management Team.

Core Accountabilities & Responsibilities

Undertake administrative duties to the support the effective delivery of services in the schools bookings team.

Provide secretarial support to Managers. Taking minutes and summarising meetings.

Process booking requests for multiple facilities

Raise invoices and follow up on outstanding invoices

Maintain MRM database, creating and maintaining booking sheets

Assist in staff training

Ensure that publicity material is current, well displayed and stocked.

Maintain the integrity of customer databases and records

Produce summary reports at designated intervals

Deliver excellent customer service and resolve customer complaints should they arise

Provide advice and information to customers on all the Charity’s products and services and assist in growing the product

Provide a professional and friendly reception and switchboard service as may be required from time to time

**Salary**: £10.90 per hour

Hours of work (18.5 hours per week average):
Week 1: Mon 11:00 - 19:00, Wed 11:00 - 19:00

Week 2: Mon 10:00 - 15:00, Tues 11:00 - 19:00, Thurs 11:00 - 19:00

**Job Types**: Part-time, Permanent
Part-time hours: 18.5 per week

**Salary**: £10.90 per hour

**Benefits**:

- Additional leave
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Gym membership
- Life insurance
- On-site parking
- Sick pay
- Store discount

Work Location: In person

Application deadline: 07/09/2023
Reference ID: SBT18.5a