Administration Assistant

3 weeks ago

London, United Kingdom CIS Security Ltd Full time

We have an exciting opening for an Administration Assistant at Regents Place, a mixed-use business, retail and residential quarter on the north side of Euston, home to independent shops, affordable workspaces, and places to eat and drink.

The successful individual will be responsible for supporting the Security Operations at Regents Place with administration responsibilities. Ensure all activities are carried out in an efficient and timely manner in accordance with CIS quality standards.

**Information**:

- Position**:Administration Assistant**:

- Location**:London (NW1)**:

- Hours**:24 hours per week - 8 hours per day**:

- Salary**:£17,000 per annum**:

- Hours**:Monday, Wednesday, and Thursday**
- Excellent communication skills both verbal and written.
- Excellent telephone manner and customer service skills
- Ability to work on own initiative and part of a team.
- Ability to plan and prioritise workload.
- Able to work towards tight deadlines.
- Good IT skills in outlook, word and excel.
- Good timekeeping & attendance
- Knowledge of the security industry and working shift patterns would be an advantage.
- Previous experience working in an office-based environment would be preferable.

**Accountabilities**:
Supporting the CIS management team at Regents Place, with the following list, (which is not exhaustive)
- Personnel Files - Checking of personnel files, ensuring all documents are scanned and uploaded including Letters of Appreciation, file notes, GP certificates, Return to Works etc.
- Training - Working with the Security Manager to ensure all training is properly recorded on personnel files and the training matrix is updated.
- Arbitration - Working with the Shift Managers to ensure the rosters and Timegate are arbitrated weekly.
- Rostering - updating resources by identifying gaps, allocating shifts and completing the weekly campus rota and Timegate.
- Update the Timegate system with employee records.
- Security Reports - compiling and creating with the Head of Security the monthly presentations.
- Meeting Assistance - booking rooms and setting up meetings or training days.
- Notetaking and typing minutes of meetings when required, including disciplinary, investigations, interviews and security meetings.
- First Aid - updating and distributing to campus list of security team first aiders.
- Quotations - creating quotations for ADHOC duties at Regents Place as requested by British Land managers.
- Uniform - working with CIS Uniform co-ordinator to ensure all Regents Place security staff are properly attired, uniform is ordered promptly, and the stock is managed at site.
- Generating signage - creating and laminating as required.
- Managing Diaries and Tasks - scheduling of all PPM’s and events.
- Report requests - assist with compiling report data (Access control, vehicle etc).
- Organogram - updating chart with new starters and refreshing old photographs.
- New starter introduction - completing introduction form and sending to the wider team at Regents Place.
- Any other ad hoc duties

So, who we are looking for? We are looking for someone who is up for the challenge and does not mind working under pressure. Someone who enjoys working in a team but can work on their own initiative.

**Benefits**:

- HSF Health care plan
- HSF Perk Box - discounts & offers from cinema tickets to days out
- Cycle to work scheme
- Uniform
- First class training allowing you to develop your skills
- A view for career development
- Long service & Employee Recognition awards
- CIS Security has been providing manned guarding services since 1972 and has developed into one of the most effective and reliable security companies in England. At CIS Security, we work as a team to deliver operational excellence and truly believe that the service we provide is unparalleled in the security industry. _

At CIS Security Ltd, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our clients, and our community. CIS Security Ltd is proud to be an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, quality and business needs.

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