Legal Team Co-ordinator

4 weeks ago


Cambridge, United Kingdom Maze Recruitment Services Limited Full time

**JOB TITLE: LEGAL TEAM COORDINATOR - preferably Commercial Property OR Conveyancing or any other legal sector(we will also consider a Legal Secretary from another legal field - please enquire)**

**SALARY: £25,000 - £27,000, depending on experience**

**HOURS OF EMPLOYMENT: 9am - 5:30pm Monday to Friday**

**BENEFITS: 25 + stats + excellent additional bens**

Do you commute a distance and are now looking to work in Cambridge?

Do you have experience within Commercial Property, Residential Conveyancing or another legal sector and are you looking to support a busy team? If so, an excellent opportunity has arisen for a Legal Team Coordinator for a forward-thinking Law firm basedin Cambridge. If you are an experienced Legal Assistant or Secretary with good IT skills, we will welcome your CV.

**Main Purpose of the Role**:
To provide the team and wider Department with the administrative support they need, to allow seamless legal services to clients and help them maximise the amount of time they can spend on client work.

**Daily Duties**:

- Extensive client liaison - Interaction with clients, including telephone discussions/meetings and greeting at appointments.
- Taking new enquiries using the new enquiries form - alongside Paralegals / Trainees
- Creating, updating and amending internal reports for business development, current matters, new enquiries, work in progress etc.
- Financial management - checking monies are on account and chasing these, updating the team on a weekly basis of any matters that have exceeded estimates, checking monies go out to the client, and sorting old client account balances.
- Dealing with the administrative aspects of the matter once opened by the Office Administrator: compliance, file organisation and record-keeping, billing, key dates, write-offs, credit control matters - hand over to office Administrator for file closing.
- Allocating scanned posts and notifying fee earners of all incoming communications.
- Management of outgoing paper-based posts to the Office Administrator.
- Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly.
- Liaising with the Office Administrators on archiving requirements or the releasing of documents.
- Keeping fee earners up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
- Managing nationwide and international travel.
- Extensive diary and inbox management.
- Liaising with Senior Management and fee earners to maintain communication levels internally and externally.
- Carry out monthly Lexcel reviews for Fee earners using their Matters Listing.
- Assist when needed to cover essential duties - stationery, reception cover, banking.
- Produce documents to a high standard.
- Work with the typists and office administrators to ensure all aspects of the file and communications are managed effectively.
- Undertake Department Specific duties where applicable.
- Support, if required, the wider functions and departments of the Firm
- Ensuring you have a good understanding of the Solicitors Accounts Rules and all other compliance requirements of a regulated practice.

**PERSON SPECIFICATION**:

- Minimum of 6- 12 months of legal experience
- You can expect full support and ongoing training from the outset with genuine prospects for career progression.
- Well-organised with good IT and Administration skills
- Excellent knowledge of Microsoft Office
- Have an excellent telephone manner
- Excellent communication skills
- Team player
- Take ownership of your workload
- Ability to work under pressure to set deadlines
- Willingness to work well as part of a busy, friendly team
- A commitment to providing excellent customer service
- Can build a rapport with clients
- Honest and trustworthy

**KEYWORDS**:
Legal Secretary, Float Secretary, Litigation, Solicitors, Civil Litigation, Secretary, Legal Assistant, Digital Dictation, BigHand, Document Production, Law Firm, Legal. Team Assistant.Commercial Property, Residential Conveyancing, Legal Executive. LegalAssistant, Property Lawyer.

St Ives, Cambridge, Huntingdon, Chesterton, Newnham Croft, Eddington, Houghton, Godmanchester, Hilton, Ely, Chatteris, Haddenham, Grantchester, Romsey Town, Abbots Ripton, Warboys, Sawtry, Buckden, Little Paxton, St Neots.


  • Legal Administrator

    2 months ago


    Cambridge, United Kingdom Errington Legal Recruitment Full time

    These positions offer a great opportunity to gain experience for those considering a career in law. **Typical responsibilities include**: Co-ordinate paperwork, taking ownership and responsibility to ensure work is undertaken efficiently and effectively Accurately amend and reformat documents, adhering to in-house style and using correct grammar and...

  • Trainee Legal Pa

    4 weeks ago


    Cambridge, United Kingdom Ashtons Legal Full time

    **The Role** As a Trainee Legal PA at Ashtons Legal you will be responsible for a wide and varied range of tasks to support our business. Working closely with the Group Support Co-ordinator within your business group, together with hands on training with our experienced Legal PA teams, you will have the opportunity to develop your knowledge and skills and...


  • Cambridge, Cambridgeshire, United Kingdom University of Cambridge Full time

    The Faculty of Law is seeking a Centre and Visitor Co-ordinator to join its proactive and professional administrative support team.The Faculty of Law currently has over 80 University, Faculty and College teaching officers. Almost every area of legal interest is represented. Within its professional services team, the Faculty has 23 administrative staff, an IT...

  • Travel Co-ordinator

    2 weeks ago


    Cambridge, United Kingdom Arm Full time

    A fantastic opportunity has arisen for a Travel Co-ordinator to join the Global Arm Travel Team. Our Travel team works in a fast-paced environment, on a number of exciting projects and events as well as supporting travellers globally with day-to-day requests and ensuring compliance of the travel policy for duty of care purposes. **Responsibilities**: -...

  • Property Co-ordinator

    2 months ago


    Cambridge, United Kingdom Cambridge Property Lettings Full time

    Come and join our busy and friendly team as a Property co-ordinator working from our Cambridge office. Please note address is 110 Newmarket Road. Experience is not essential but knowledge of the Cambridge area would be an advantage. The role includes but is not limited to: Arranging and accompanying viewings. Providing feedback on viewings. Assisting...


  • Cambridge, United Kingdom Cambridge Property Lettings Full time

    Come and join our busy and friendly team as a Property co-ordinator working from our Cambridge office. Please note address is 110 Newmarket Road. Experience is not essential but knowledge of the Cambridge area would be an advantage. The role includes but is not limited to: Arranging and accompanying viewings. Providing feedback on viewings. Assisting...

  • Property Co-ordinator

    4 weeks ago


    Cambridge, United Kingdom Cambridge Property Lettings Full time

    Come and join our busy and friendly team as a Property co-ordinator working from our Cambridge office. Please note address is 110 Newmarket Road. Experience is not essential but knowledge of the Cambridge area would be an advantage. The role includes but is not limited to: Arranging and accompanying viewings. Providing feedback on viewings. Assisting...

  • Sales Co-ordinator

    2 weeks ago


    Cambridge, United Kingdom ZEISS Group Full time

    Job Title: Sales Co-ordinator Reports to: Indirect Sales Channel Manager Department: RMS Principal Purpose Responding to customer requests quickly and efficiently is key. A keen eye to detail and accuracy in processing orders is essential. Ability to multitask and cope with several different enquiries at one time. Principal Elements - Processing of...

  • Legal Pa

    1 month ago


    Cambridge, United Kingdom Ashtons Legal Full time

    **The Role** Our Legal PA's at Ashtons Legal provide high quality and experienced PA support to our teams of partners and fee earners. As an integral part of the team you will have a variety of different responsibilities. Whilst not an exhaustive list, you can expect to: - Be the first point of contact for clients and new enquiries - Arrange for new...


  • Cambridge, United Kingdom University of Cambridge Full time

    The Faculty of History is seeking to appoint a versatile and pro-active Finance Co-ordinator. This exciting position, which lies at the very heart of a large and vibrant faculty, is responsible for all aspects of financial administration. It supports and enables both daily operations and longer-term strategic aims with effective financial processes, whilst...

  • Project Co-ordinator

    2 weeks ago


    Cambridge, United Kingdom Xpert Resourcing Full time

    Xpert Resourcing is working with a client based in Cambridge who is a growing creative advertising agency and are looking to add to the team an experienced Production Co-Ordinator. This role will be varied, involve juggling multiple projects, deadlines, diary management and you will need to be hyper organised to assist with the smooth running of the business...

  • Project Co-ordinator

    2 months ago


    Cambridge, United Kingdom JR Crane Services Full time

    Project Co-Ordinator Linton, Cambridgeshire - Full-time, Permanent JR Crane Services are recruiting for an individual to join our head office in Haverhill, Suffolk as a Project Co-Ordinator (Monday - Friday, 8:30 to 17:30). If you are organised, can multitask, enjoy fast paced and varied job role this could be the position for you! We require an...

  • Project Co-ordinator

    6 hours ago


    Cambridge, United Kingdom JR Crane Services Full time

    Project Co-Ordinator Linton, Cambridgeshire - Full-time, Permanent JR Crane Services are recruiting for an individual to join our head office in Haverhill, Suffolk as a Project Co-Ordinator (Monday - Friday, 8:30 to 17:30). If you are organised, can multitask, enjoy fast paced and varied job role this could be the position for you! We require an...


  • Cambridge, United Kingdom University of Cambridge Development and Alumni Relations Full time

    Are you a dedicated professional with experience in building connections with people? We are looking for an enthusiastic individual to join our Alumni Engagement team as our new Volunteer Co-ordinator with a particular focus on alumni volunteers, a key constituent in the University's Alumni Engagement Strategy 2023-2030. This role is pivotal in cultivating...


  • Cambridge, United Kingdom Queens' College, Cambridge Full time

    Title: Undergraduate Admissions Co-ordinator Reporting to: Admissions Tutor Head of Department: Head of Tutorial & Academic Services College Officer: Senior Tutor **Overall Purpose of Job** To support the Admissions Tutor with all aspects of the College’s undergraduate student admissions processes and procedures. To assist with the administration...


  • Cambridge, United Kingdom Cambridge Rape Crisis Centre Full time

    We are looking for a Sessional Counselling Co-ordinator to support the work of our busy counselling team by helping to maintain a safe, professional and accessible counselling service for survivors of sexual violence. It is a varied role that covers a range of support duties and it is essential that the post holder has excellent administration,...


  • Cambridge, Cambridgeshire, United Kingdom The One Group Full time

    This Client Care Co-ordinator role is initially expected to last about 6 weeks - you'll be working as part of a busy, fast paced team with great levels of energy and character. Based in the outskirts of Central Cambridge our client benefits from both onsite parking and great public transport links.In this position you can expect to be the first point of...


  • Cambridge, United Kingdom Eclectic Recruitment Full time

    Part-time HR Co-ordinator - 27 hours per week - Central Cambridge Would you love to work for one of Cambridge's historical University Colleges as HR Co-ordinator. The successful candidate will join their small HR team, which is responsible for managing all aspects of the employee's journey from placing advertisements, administering the recruitment...


  • Cambridge, Cambridgeshire, United Kingdom Eclectic Recruitment Full time

    Part-time HR Co-ordinator - 27 hours per week Central CambridgeWould you love to work for one of Cambridge's historical University Colleges as HR Co ordinator.The successful candidate will join their small HR team, which is responsible for managing all aspects of the employee's journey from placing advertisements, administering the recruitment process,...


  • Cambridge, Cambridgeshire, United Kingdom University of Cambridge Full time

    The Faculty of History is seeking to appoint a versatile and pro-active Finance Co-ordinator. This exciting position, which lies at the very heart of a large and vibrant faculty, is responsible for all aspects of financial administration. It supports and enables both daily operations and longer-term strategic aims with effective financial processes, whilst...