Facilities Coordinator

2 months ago

Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

**Facilities Coordinator - VR/26988**:
**Status**: Temporary

**Location**: Aberdeen

**Ref**: VR/26988

**Rate**: Available Upon Request

Based in the city centre of Aberdeen, we are currently looking for an experienced Facilities Coordinator to support a local property agent on a 12 month fixed-term contract basis. This role is anticipated to be 30 hours, 4 days a week, however days / hours are negotiable. Previous experience within a facilities position, including managing accounts and QHSE aspects is ideal.

As Facilities Coordinator, you will be assisting / reporting into the company Facilities Manager. This role holds a lot of variety, and really requires someone with previous experience in a similar role due to the nature of work.

**The duties within the role include, but are not limited to**:

- Reconciling invoices and processing for payment, ensuring correct financial approval is present.
- Collating information for the service charge budget.
- Assisting in the planning and overseeing of all on-site contractors work to ensure the workload is structured, within budgeted costs and carried out in a safe manner via risk assessments and method statements, insurance etc.
- Issuing work permits to all on-site contractors.
- Coordinating routine compliance maintenance.
- Routine fortnightly property inspections and vacant property inspections and reporting any maintenance issues / health and safety issues that have been highlighted.
- Issuing and reviewing all monthly associated building reports.
- Allocating tasks for the Maintenance Administrator.
- Providing reception cover for annual leave/sickness/lunch.
- Assisting the Facilities Manager with one-off projects, as required.

**Applicants to this role require**
- Proven knowledge of Facilities, Accounting/Budgets and QHSE.
- Ability to communicate effectively at all levels, be a team player with a pro-active, positive, and flexible approach with high organisational skills.
- Ability to prioritise workload and deal with challenging demands.
- High degree of accuracy, attention to detail and problem solving.
- Knowledge and experience of purchasing procedures.
- Excellent IT skills (Word, Outlook, Excel and PP).

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