Training Events Coordinator

2 weeks ago

Belfast, United Kingdom Allen & Overy Full time

**Training Events Coordinator**

We have an exciting new opportunity for a Training Events Coordinator to join the A&O Belfast office If you have a background in events and are eager to develop your career in an innovative global law firm, we would love to hear from you

**Training Events**

The Training Events team are responsible for the smooth running and logistics associated with over 200 training programmes developed and delivered by Allen & Overy's Talent & Development department. The training programmes are provided for all levels of fee earner as well as support staff across the global offices.

**Allen & Overy**

Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work.

We’re on an exciting journey to create an even stronger offering for our clients and our people: In May 2023, we announced our proposed merger with Shearman and Sterling, with the intention of becoming a new global leader named Allen Overy Shearman Sterling, A&O Shearman for short.

With a shared commitment to attracting and retaining the best people and an equal focus on creating a diverse, equitable and inclusive workplace, we’re confident that this merger will further our efforts to leave a better firm for future generations as well as providing our people with exceptional career opportunities along the way.

We have a powerful commitment to diversity, equity and inclusion, and we’re working hard to create an environment where you can bring your authentic self to work. We know that to excel, we must nurture an environment where our people feel they belong..

**What you will do**

As part of a team of 8, you will be responsible for the event management of a suite of training programmes and the provision of administration support to the Talent and Development Managers. The training events will be organised for all levels within the Firm and throughout our Global network and therefore the effective and efficient handling of all related queries is imperative, as is a willingness to travel and work outside normal working hours.
- The job will include, but not be limited to:_
- Arrange all pre and post logistics for a number of different training events both virtually and in person for global attendees.
- Liaising with teams virtually in the A&O Global Offices to supply all the pre-event information required to ensure the training runs smoothly.
- Work closely with London Talent and Development managers to ensure successful event delivery.
- Liaising with various external providers in respect of end-to-end programme management.
- Collating collateral and preparing materials for training programmes
- Managing the event budgets
- Preparing and amending documentation as required
- Promotion of training programmes via internal communication channels. Ie. Intranet site and LMS Portal
- Providing on-site and virtual support at events both in-house and at external venues when in person events are taking place.
- Liaising with Compliance Manager in relation to fee earning CPD
- Maintaining and creating the Training Events file and programme structure within the file management system
- Become a super user of the Learning Management System
- Ad hoc project work

**What you will have**
- The role will ideally suit an individual with a strong event management background who is well organised and has experience in a professional services environment.
- Ability to develop and maintain strong relationships both with internal and external clients.
- Strong influencing and negotiation skills
- Ability to work to deadlines, juggle multiple projects & deliver under pressure.
- Excellent communication skills, both written & oral
- Proven team working skills.
- Computer literate with exceptional knowledge of Word, Excel and Outlook as well as virtual platforms via Zoom, Webex, MS Teams.
- Effective and efficient with data management and databases ie. PowerBI
- Experience in a Learning Management System would be desirable eg. Docebo.
- Willingness to work extra hours when required.
- Strong client focus and ability to form strong working relationships across a large and diverse organisation.

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