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Executive Personal Assistant

4 months ago

Gosport, United Kingdom Wing's Technical Services Ltd Full time

Wing's Technical Services Limited is a progressive and fast-growing company specialising in Facilities Management, with over 25 years’ experience in this sector, we are enthusiastic about delivering compliant and cost-effective solutions in this highly specialised market.

Due to our continuous growth, Wing’s Technical Services currently have a fantastic opportunity for a motivated and enthusiastic Executive Personal Assistant to join our team based in Gosport.

We're on the lookout for a talented individual with outstanding organisational and communication skills to provide administrative support to our executive staff. In this role, you'll take charge of managing calendars, scheduling meetings, and offering general administrative assistance.

**Key Responsibilities**:

- **Meeting Coordination**: Efficiently schedule, coordinate meetings, appointments, arrangements for managers or supervisors, provide administration support in meetings, providing documents and taking notes.
- **Organisational Management**: Develop processes and working practices and ensure the company QMS system is maintained and improved over time, assist with audits and maintain our Constructionline and Chas accreditations, assist with recruitment strategies, and company training matrix.
- **Social Medial Feeds **Develop and post all social media feeds / blogs on weekly and ad hoc basis, including company LinkedIn and Facebook pages, securing approval from Senior Management before any posts are published.
- **Staff Functions** Organise staff functions, ensuring spend is kept within the approved budget.
- **Administrative Support**: Provide invaluable general administrative support to managers or supervisors, ensuring smooth day-to-day operations,
- **Calendar Management**: Take charge of managing calendars, ensuring appointments are scheduled and organized effectively.
- **Document Preparation**: Prepare a variety of documents, including reports, financial statements, and other essential materials.

**Qualifications**:
Strong typing skills.

Ability to multitask, prioritise workload and have a proactive approach to problem solving.

Excellent organisational skills are a must, enabling effective multitasking in a dynamic work environment.

Strong communication skills, both written and verbal, are essential for successful interaction with team members and external contacts.

Demonstrate the ability to work independently and proactively take initiative when needed.

Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, or similar role.

**The Package**:

- Competitive Salary
- 25 days paid holiday plus Bank Holidays
- Free On-site parking
- Private Healthcare
- Health & wellbeing programme
- Company Sick Pay
- Enrolment into the Company Pension Scheme
- Company Uniform
- Friendly working environment
- Monday to Friday 09.00 am to 17.00 pm.

**Salary**: £30,000.00 per year

**Benefits**:

- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
- Private medical insurance
- Sick pay

Schedule:

- Flexitime
- Monday to Friday

Work Location: In person

Application deadline: 22/03/2024