Company Secretarial Assistant

6 months ago

Manchester, United Kingdom Fieldfisher Full time

We are looking for a company secretarial assistant to join our busy company secretarial unit which is integrated within our UK corporate team with offices in London, Manchester and Birmingham.

The role involves working alongside and supporting the head of the company secretarial unit in the delivery of company secretarial services to the firm's clients as well as providing support on company secretarial matters to the UK corporate team across its London, Manchester and Birmingham offices on transactional M&A and fundraising, corporate reorganisations and IPO structuring matters as they arise.

**Inclusiveness and Diversity**

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

**Responsibilities**:

- incorporating new public and private limited liability companies and LLPs and advising clients on the requirements for incorporation from the availability of names to the information required from individuals for the purposes of incorporation.
- registering overseas branches and advising on requirements to register and maintain a branch
- assisting with AML document requirements for onboarding new clients
- setting up and maintaining new companies in our entity management system
- advising on PSC regulations and the register of overseas entities
- providing company secretarial support for individual UK entities and also for the UK portfolio of entities for multinational clients, including:

- assisting clients with filing confirmation statements
- preparing documentation for corporate actions such as director appointments and resignations, changes to accounting reference dates, registered office address, changes of company names, company strike offs, restoration to the register, filing special resolutions and filing changes to Articles etc
- filing documents at Companies House for routine annual filings and to support transactional matters arising, such as managing the filing and timing for a same day capital reduction
- maintaining and updating company records and statutory books including filing of board minutes
- monitoring compliance dates for annual filings and liaising with clients
- providing the registered office address and dealing with registered office post and forwarding to clients
- obtaining certificates of good standing, trading certificates and other corporate documents from Companies House
- providing a contact point for clients with Companies House, such as for filing extensions, rectification of the register and for other issues arising
- working cohesively with fee earners in our UK corporate team

**Experience**:
Previous experience of company secretarial work within a professional services environment or within a corporate at group company level is preferred but not essential.

?**What can we offer?**

Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance and income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.

All of Fieldfisher's UK locations are based in modern offices, close to transport links. We're all aboard the 'hot-desking' bandwagon but who isn’t? There is nothing better than a modern, open plan workspace that encourages learning and development and a sense of camaraderie.

With diverse teams across Fee Earning and Business Support, summer and winter parties and our Ministry of Fun (quiz nights, cake sales, group runs, sports teams etc.) we really have nailed this collaborative and fun work environment thing. But please don't take our word for it, check out our website and social media accounts to see for yourself

Fieldfisher is a European law firm with market-leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, financial services, energy & natural resources, and life sciences.

We are a law firm built around people with all their diversity and we strike a healthy balance between legal excellence and a down-to-earth practical approach to our clients' needs. We believe **The Future is Human**, so we choose a collaborative approach with an intense focus on the end-user and consider carefully how to shape our services to add the most value to our clients.

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