-committee Secretary

**Main duties of the job**:
**RESPONSIBLE ONE OR MORE OF FOR BOARD COMMITTEES IN A SECREETARIAT SUPPORT ROLE**
- Group Executive Management Meeting
- Audit committee
- Clinical Standards and Innovation Committee
- Access Committee
- Finance and Investment Committee
- Operational Delivery Group
- People Committee
- Population Health Committee
- Council of Governors

**Working for our organisation**:

- The post holder will liaise directly with the chairman, executive and non-executive directors on a regular basis, and be responsible for working directly with them to develop agendas and forward plans for board committees. The post holder will have reasonable freedom to act on their own initiative within given parameters. Other key contacts will include the council of governors, chief executive, trust secretary, board secretary and external stakeholders including Monitor.

**Detailed job description and main responsibilities**:

- To provide appropriate managerial and administrative support to the board committees.
- Establish effective systems for developing and managing the forward planner and agenda for each committee as agreed with each chairman;
- To provide advice on compliance with the constitution and appropriate regulatory requirements to the chairs and executive leads of each board committee;
- Co-ordinate the production of papers, ensuring timely distribution of agendas and supporting papers for internal and external stakeholders;
- To draft the audit committee annual report to the board;
- To draft monthly committee reports to the board;
- Attend and minute specified meetings and accurately and appropriately record discussions and decisions taken;
- Ensure venues, facilities and refreshments are booked for committee meetings;
- Follow up meetings with action sheets and timely production of minutes for agreement with the relevant chairman;
- Monitor action against agreed points and ensure these are scheduled for matters arising or the forward planner as appropriate;
- Lead the introduction of electronic document management across all executive functional areas; ensure routine management and development of the system. This will required co-ordinating, engaging and training other administrative teams to ensure compliance;
- To work with the board secretary tin continuing to develop board and committee governance arrangements in the light of national good practice guidance;
- To assist with the auditing process of board and committee meeting arrangements.
- **Covid-19 Vaccination**

Getting vaccinated, and getting a booster, remains the best defence against COVID-19.
We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.
- ** AT* - Apprenticeship Training**. Where AT* is entered next to the job title indicates that this vacancy is for an apprenticeship role.
- If you are an **EU/EEA citizen** who does not have EU Settlement or Pre-Settled status, you will require a visa to work in the UK.** Please Note: We are unable to sponsor Band 2 to 4 as the salary does not meet the UKVI Points Based system threshold.**:

- **If you require sponsorship** for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system
- The Trust uses **electronic new starter forms** on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
- **The Trust will request a DBS** (CRB) if post involves regulated activities. The Trust is compliant with the Disclosure and Barring Service Codes of practice and the Rehabilitation of offenders act.

Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.

**Please note**: