Pharmacy Project Administrator

2 weeks ago

West Bromwich, United Kingdom Sandwell and West Birmingham NHS Trust Full time

Sandwell and West Birmingham (SWB) NHS Trust serves a population of 750,000 in an integrated healthcare environment. In 2024 we will move into the newly built Midland Metropolitan University Hospital (MMUH) which will hold all our acute care and the largest Emergency Department in Europe. Treatment Centres at Sandwell and City Hospitals will host planned care services and we will continue to provide a wide range of community services which accounts for half our patient contacts.

You will provide comprehensive administrative support to various projects,including reconfiguration of pharmacy services as part of the wider MMUH project and quality improvement work.Activities will range from standard project support through to managing small and bespoke activities.

Tasks undertaken will include data collection and analysis, process mapping and workflow development. You will be responsible for creating and maintaining project documentation, including sequencing and tracking ofactivities, status reports, meeting minutes and diary management.

A collaborative approach along with excellent interpersonal, organisational, communication skills are essential to this role. The role requires work attendance across any of our trust sites on a planned basis, including visits to the new hospital site currently under construction. Some aspects of the job could be done from home by arrangement.

This is an exciting opportunity to play a key role in the successful delivery of pharmacy projects, positively impacting patient care and staff experience.

**Our trust strategic objectives**: The 3 Ps
- Patients - To be good or outstanding in everything we do
- People - To cultivate and sustain happy, productive and engaged staff
- Population - To work seamlessly with our partners to improve lives

We have developed a five year strategy to make sure we are focusing our time and resources on what matters most. In developing our strategy we have taken stock of where we are and where we need to improve. We have also considered local and national priorities for the NHS and our populations.

**Over the next five years we will**:

- Open a new hospital, the Midland Metropolitan University Hospital
- Focus on creating a great experience for staff and patients
- Embed a new way of doing quality improvement that everyone can be a part of
- Develop more seamless services by working together with other health and care organisations
- Use our influence as a large employer to improve the health and wellbeing of people in our communities.

It is an exciting time to join our Pharmacy team at Sandwell and West Birmingham NHS Trust Made up of around 130 valued members representing our diverse community we provide a range of services to all sites of the organisation. This role offers an excellent opportunity to gain transferable experience and skills. We are committed to supporting your development through

Core features of the job include(not limited to);
- Using own initiative, working autonomously as required, to plan time effectively and prioritise all incoming work
- Manage meetings and associated documents, allocating and tracking actions
- Maintain effective communication networks
- Prepare, collate and produce reports and correspondence
- Create action plans, follow up actions as required
- Undertake detailed bespoke or specialist project work as required
- Maintain awareness of current issues and identify risks to the project success
- Track progress of the project using electronic project management tools e.g MS Project/ Planner
- Develop and maintain effective working relationships in an environment where contentious decisions may be required
- Create and design visual aids/presentations
- Maintain Confidentiality

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