Accounts Receivable Officer

2 months ago

Sevenoaks, United Kingdom Pennard Vets Full time

**Accounts Receivable **|Job Description

**Reports to**:Financial Controller

**Employment Type**:Permanent Full-Time ☒ Part-Time ☐

**Location**:Sevenoaks

**Hours**:40 hours per week
**Salary**:£36,400 per annum

**About Us**

We like to do things differently. As one of the UK’s leading independent veterinary practices, we charted our own course, becoming Employees Owned and being the first vets in Europe to become a certified B corporation.

We are proud of our 125-year legacy that brings stability, experience and values that have stood the test of time. Pennard people are in animal care by choice, believe in our values and have a real stake in every client relationship. Our way aims to positively impact our clients, team, community, and environment.

We believe that our people should do what they are good at and what they naturally love.

This is for a range of reasons:
We want you to be happy because we care and believe that when you are happy, your work benefits.

We want you to do what you are passionate about. When you are at your most engaged, you do your best work and are happy. Everything fits.

**About the role**

**Overview**:
Sevenoaks Allington Maidstone

Tonbridge Borough Green Langley Park

clients, the client care team and other departments to resolve billing discrepancies and ensure timely payment.

In this role, you will maintain the accuracy of your remit accounts, ledgers, and financial records. You will perform various administrative and clerical tasks daily to keep the accounts current. Your specific duties will include, but are not limited to, processing customer invoices, managing and reconciling customer accounts, and maintaining customer payment records.

To be successful in this role, you must have strong attention to detail, excellent communication and customer service skills, and the ability to work effectively in a fast
- paced environment. You should also have a good understanding of accounting principles and practices and experience using accounting software.

**Key Responsibilities**:

- Ensuring accurate and up-to-date records of all financial transactions related to accounts receivable and petty cash spreadsheets while reconciling all transactions for all branches.
- Accountable for ensuring the accuracy of daily takings by reconciling them at the end of the day.
- Responsible for verifying and preparing takings for banking.
- Reviewing the PMS system to identify discrepancies or issues with individual notes before sending out statements or invoices to collect client payments.
- Update individual client accounts by maintaining the notes section on the PMS system.
- Verifying the accuracy of invoices and resolving any discrepancies with customers
- Monitoring and following up on unpaid invoices to ensure timely payment.
- Conducting account reconciliations to ensure that all transactions are properly recorded.
- Resolving customer billing disputes and negotiating payment plans as needed.
- Maintaining the overall accuracy of accounts, ledgers, and financial records.
- Collaborating with other departments to ensure timely resolution of customer issues and concerns.
- Assisting with month-end and year-end closing procedures.
- Preparing financial reports related to accounts receivable, such as ageing reports and cash flow statements.

Sevenoaks Allington Maidstone

Tonbridge Borough Green Langley Park
- Developing and implementing policies and procedures to improve the efficiency and accuracy of the accounts receivable process.
- Providing exceptional customer service to internal and external stakeholders.
- Performing various administrative and clerical tasks, such as filing and data entry, to support the accounts receivable function.
- Responsible for managing petty cash by distributing cash floats to various branches.
- Collecting and reconciling various receipts with petty cash floats (cash disbursements).

**Requirements**:

- A degree in accounting, finance, or a similar discipline. Either already possessing an

AAT qualification or currently pursuing it.
- At least 2-3 years of experience in accounts receivable or a related field.
- Strong knowledge of accounting principles and practices.
- Experience with accounting software and spreadsheets, such as QuickBooks and

Excel.
- Excellent communication skills, both written and verbal.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Strong organisational and time management skills.
- Ability to prioritise tasks and meet deadlines.
- Knowledge of relevant laws and regulations, such as tax and compliance laws.
- Understanding of accounting categories and how to categories transactions.
- Negotiation skills to resolve payment disputes and outstanding invoices.
- Mathematical mindset and strong analytical abilities

**Personal Qualities**:

- Attention to detail.
- Organisational skills
- Time management skills
- Problem-solving abilities
- Good communication skills
- Abil

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