Finance Officer

5 months ago

Edinburgh, United Kingdom Scottish Government Full time

Overview:
Are you looking for a career in Finance? Do you have excellent communication skills with experience in problem solving? If the answers to the above are yes, then this exciting opportunity could be for you.

National Records of Scotland (NRS) is the Scottish nation's record keeper and official source of demographic statistics - information about population, households, migration, vital events, life expectancy and electoral statistics and maintains the nation’s records archive as one of Scotland’s five National Collections.

This post is embedded in our Finance Team, part of the Corporate Services Directorate. This role offers a unique opportunity to work with a broad range of internal and external stakeholders, reporting to the Finance Team Manager to ensure the delivery of value for money outcomes. There will also be opportunity to work alongside the wider Finance Team with Finance Managers & Finance Business Partners, to support our objectives.

This post is important in providing the necessary support and advice, building strong relationships with customers to support the Scottish Government’s and NRS’ overall purpose. The post holder will need a proactive and flexible approach to ensure that key Ministerial priorities are met.

**Responsibilities**:
**Main Duties**
- Take responsibility for the smooth running of day-to-day financial operations, managing workload and priorities to ensure that the 10-day payment performance target is met and a high-quality service is delivered to internal and external customers. This will include identifying and resolving issues, contact with internal and external customers, and employing judgement and financial knowledge and experience to identify errors.
- Responsible for carrying out control and quality assurance procedures over financial transactions, including identifying mis-posted items, performing monthly suspense account reconciliations and weekly payment analysis on various income sources.
- Process daily financial transactions, including journal requests from BCLOs, Budget Managers and Finance Managers/Finance Business Partners, using judgement and financial experience to review financial coding and challenging supporting evidence to protect the integrity of financial records.
- Responsible for ensuring that customer invoices are raised, based on requests from internal colleagues, challenging coding and supporting evidence where required, and working on own initiative to identify unpaid invoices and contact customers to pursue late payments as required.
- Identifying inefficiencies and potential improvements in financial transaction processing for agreement with the rest of the Finance team. Ensuring that all processing complies with the requirements of the Scottish Public Finance Manual (SPFM) and the UK Government Financial Reporting Manual (FReM).
- Reconcile all transactions against the Scottish Government Accounting system.

**Competencies**
Self-Awareness

Teamwork

Information Management

Communications and Engagement

Essential Criteria & Qualifications:
No specific qualifications are required for this post

**Essential Criteria**
1. Excellent administration and organisational skills, with experience of prioritising and managing a varied workload to meet deadlines effectively.

2. Motivated and well organised, you will have a proven track record of working effectively and flexibly as part of a team, and using your own initiative to work at times ensuring that targets are met.

3. Attention to detail and good IT skills with experience of using Microsoft Office products. Being a competent user of Microsoft Excel is essential.

4. Excellent verbal and written communication skills with confidence in engaging with Finance colleagues/stakeholders.

**Location**
This role is based in General Register House, 2 Princes Street, Edinburgh, EH1 3YY. This post is offered on a hybrid working basis in line with current Scottish Government and NRS policies.

**Interview and Assessment**: Dates to be confirmed

For further information on this vacancy please download and review the “Person Specification” which you will find below:
Person_Specification_Band_A Updated Oct23 (V3)

**Minimum Time in Post**:
You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.

**How to apply**

**Additional Information**

The post is a full-time role, but staff with different working patterns are invited to apply, and we will assess proposed working patterns against the business requirements for this post.

As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.

Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.

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