Deputy Archivist

There are many opportunities to work for the IOPC outside of investigations, where your skills, experience and passion can be utilised. Within the Strategy and Corporate Services Directorate, you will find a wide variety of careers to support our organisational goals of improving confidence in policing whilst developing your own expertise. The Corporate Records Management team is responsible for how we capture, manage and archive documents and records, regardless of their format (paper or electronic). It's the team's responsibility to make sure we are compliant with our obligations under the Public Records act 1958.
The Deputy Archivist’s main responsibility will be to supervise the Cataloguing Archivist team, distributing work and undertaking quality assurance, as well as cataloguing records to ISAD(G) standard. In addition to this, the development of the sensitivity review process and the transfer of relevant material to the National Archives will be a key responsibility in this role.
We'll assess you against these Level 2 behaviours during the selection process:

- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace

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- Working alongside the Hillsborough Archivist to develop and implement processes for cataloguing, sensitivity review, redaction, file preparation, and transfer under the Public Records Act.
- Ensuring the IOPC generated records of the Hillsborough Investigation are catalogued to ISAD(G) standard following internal cataloguing guidance, in accordance with the requirements of the National Archives, checking and developing catalogue entries as required.
- Assisting the Hillsborough Archivist by supervising Cataloguing Archivists and colleagues carrying out sensitivity review work, including allocating and quality assuring their work.
- Developing and delivering training to IOPC colleagues in relevant processes related to Public Records Act compliance.
- Ensuring a wide range of stakeholders can easily navigate the IOPC generated archives by developing detailed indexes and descriptions, and contextual information with the use of Plain English.
- Leading on the development of organisational policies and procedures that support the sensitivity review process
- Reviewing paper and electronic records which have been selected for permanent preservation in order to determine if they contain sensitive material that would preclude such records from being transferred to the National Archives.
- Safeguarding information, ensuring it is not released unlawfully or restricted unnecessarily, and that information within the collection is managed lawfully under the terms of the Data Protection 2018 and Freedom of Information Acts.
- Organising the transfer of relevant material to the National archives, including assisting with file preparation.
- Identifying records which need to be retained due to sensitivity and assisting the Departmental Records Officer in arranging their retention.
- Working cooperatively, communicating and consulting with appropriate colleagues within the IOPC in order to maintain effective working relationships.
- Any other relevant duties appropriate to the grade as may be required.

**Experience**
- Experience of supervising work within a team.
- Experience of developing and delivering training.
- Extensive experience and understanding in archive cataloguing including developing catalogues, and archive cataloguing standards and principles.
- Experience of working towards compliance to Public Records Act, including cataloguing standards, sensitivity reviews, redaction, file preparation, and preservation.
- Experience of developing or using retention schedules.
- Experience of working with information within a Data Protection and Freedom of Information environment.
- Experience of working with discretion, confidentiality, and sensitivity.
- Experience of working to tight deadlines and adjusting working practices accordingly.
- High level of competence in MS Office and MS Excel in particular
- Knowledge of relevant legislation, standards, and procedures in relation to collections management.
- Understanding of the sensitivity review process.

**Technical**
- Postgraduate qualification in Archives and Record Management

**Reasonable Adjustments**
About The CompanyAs a completely independent organisation, the IOPC seeks to uphold the rights of the public and investigate the most serious matters, including deaths following police contact, to promote learning and influence change in policing. The IOPC is an organisation steeped in history, influenced by significant figures such as Stephen Lawrence and Sir William Macpherson. We are looking for people to uphold our core values, and in return we will give you a supportive and inclusive work environment to flourish in.

**Be yourself**
The IOPC is committed to **promoting equality and valuing dive