College Receptionist

5 months ago

Oxford, United Kingdom Greene’s Tutorial Education Full time

Join the Greene’s team.

Welcome to the Greene’s vacancies page. We employ a wide range of people to support our academic reputation as Oxford’s most established and oldest tutorial college.

We have a history of providing a very high level of tutorial service in its sixth form and providing excellent results for those students wishing to enter university for over 55 years.

College Receptionist (Oxford, U.K.)

**Introduction**

**General duties**
The receptionist is the first point of call for visitors to the school, parents and staff. As the ‘face’ of the college the receptionist should be welcoming, personable, helpful and able to represent the school in a professional and friendly manner. In addition, it is essential that the person for this role is organized, able to multi-task, work flexibly and have a ‘can do’ approach to work, as no two days are the same. The receptionist is also required to assist the Student Experience Coordinator & Academic Administrator with various administrative tasks.

**Duties and responsibilities**
- To be the first point of contact for visitors to the college, extending a warm welcome to callers - including parents, visitors and contractors.
- To deal effectively with telephone calls, transferring callers to relevant staff and taking and passing on messages as required.
- To follow safeguarding procedures by issuing lanyards when required, ensuring that visitors are signed into the school.
- To ensure that the reception area remains tidy and that literature and forms are updated and replenished as necessary.
- Answering the front door promptly, to include answering the Horizon door bell for all buildings linked (45, 97 and soon 95).
- Offering refreshments such as coffee and tea to visiting clients.
- Activating the telephone answering machine outside hours (including during lunch).
- Updating the Moneypenny staff directory with any staff changes; vacations, or important notifications etc.
- Management of room bookings, to include potential external clients.

General administration duties
- Recording student absences accurately and in a timely manner, communicating daily with parents, students and other college staff.
- Updating the Student Absence Tracker & contacting tutors in the case of student absences. Greene’s recommends 96% as the minimum attendance level which students should focus upon
- Managing documentation (e.g.: student absence forms) for student absences.
- Ensuring that all relevant data and records of prospective students and registrations are entered into Greene’s Online so that they are available to appropriate personnel and to maintain and update them throughout the year.
- Obtaining all of Greene’s new students’ onboarding documents.

General tutor support
- To be the first point of contact for tutors coming to the college.
- To answer general tutor queries and to direct other queries to the tutor support team.

Premises & facilities
- Managing the stock of stationery and other consumables used in the day-to-day life of the College (including a sixth monthly inventory).
- Communicating with the cleaner and ordering supplies & communicating with staff and the handyman regarding building items and IT items.
- Maintaining the register of electronic equipment, phones etc ensuring that telephones, computers and other electronic equipment are in good working order.
- Assisting with fire alarm testing and fire drills.
- Conducting building checks on a daily basis.
- Ensuring fire extinguishers are located in a noticeable position and available for immediate use at all times; that all fire lighting is in working order; and that all fire exits are indicated, clear and easily accessible.
- Opening the post, where applicable, and distributing it as quickly as possible (especially payments) & posting important documents.
- Conducting building checks at the end of the working day.
- Providing assistance to the Exams Officer during examination and testing periods.
- Updating & maintaining the staff central safeguarding log.
- Updating staff directories.
- Preparing and disseminating the weekly team meetings minutes.
- Managing College notice-boards to update College, staff & safeguarding information, and reflect also the current interest of the students.

**Criteria and experience**

Experience
- Minimum 2 years’ experience in a school/college office / busy administration department.
- Experience of dealing effectively with the general public.
- Experience of working successfully and co-operating as a member of a team.
- Experience of undertaking a range of administrative tasks.

Skills, knowledge and aptitudes
- Ability to communicate effectively both orally and in writing.
- Ability to complete work to a high standard.
- High standard of accuracy and presentation.

Other requirements
- The ability to work with initiative and to tight deadlines.
- Understanding of the importance of confidentiality and appreciation of the implications of the

  • College Receptionist

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom Manpower UK Full time

    Job Title: College ReceptionistWe are seeking a highly organized and customer-focused individual to join our team as a College Receptionist. The successful candidate will be responsible for providing exceptional service to members of the College and visitors, ensuring a safe and secure environment.Key Responsibilities:Operate access control and ensure the...

  • College Receptionist

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Manpower UK Full time

    Job Title: College ReceptionistJob Summary: We are seeking a highly organized and customer-focused individual to join our team as a College Receptionist. As the first point of contact for visitors and members of the College, you will be responsible for providing a warm and welcoming environment.Key Responsibilities:Operate access control to the College in...

  • College Porter

    5 months ago

    Oxford, United Kingdom St Hugh's College Full time

    **1. Job title**: College Porter / Receptionist **2. Hours**: 24 hours per week (Sundays, Mondays and Tuesdays 7.30am-3.30pm with some weekend and evening/additional work as required) **3. Salary**:£12.43 per hour **4. Reports to**: Head Porter **5. Direct reports**: None **6. Key relationships**: College Staff, Students, Alumni, Commercial clients and...

  • Casual College Porter

    5 months ago

    Oxford, United Kingdom St Hugh's College Full time

    **1. Job title**: Casual College Porter / Receptionist **2. Hours**: Ad hoc/ occasional work on a casual basis, shift patterns at the lodge are 7.30am-3.30pm or 3pm-11pm, Monday - Sunday **3. Salary**:£12.43 per hour **4. Reports to**: Head Porter **5. Direct reports**: None **6. Key relationships**: College Staff, Students, Alumni, Commercial clients...

  • Weekend College Porter

    5 months ago

    Oxford, United Kingdom St Hugh's College Full time

    **1. Job title**: Weekend College Porter / Receptionist **2. Hours**: 16 hours per week (Saturday and Sundays 3pm - 11pm, additional hours may be requested as required) **3. Salary**:£12.43 per hour **4. Reports to**: Head Porter **5. Direct reports**: None **6. Key relationships**: College Staff, Students, Alumni, Commercial clients and...

  • College Receptionist

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Manpower UK Full time

    Job DescriptionWe are seeking an experienced and organized Receptionist to join our team at a busy College in Oxford City Centre.The successful candidate will work 40 hours per week, with flexibility to work 5/7 days, including weekends, evenings, and mornings.The role offers a competitive salary of £28,097 per annum.Key Responsibilities:Operate access...

  • College Porter and Lodge Receptionist

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom Blue Arrow Full time

    Job DescriptionPosition: Porter/Lodge ReceptionistLocation: OxfordSector: EducationSalary: £23,706 to 25,138 per annumOur client is a well-established education site based in Oxford. They are looking for a Porter/Lodge receptionist to support the college and visitors. Key responsibilities include ensuring the safety and security of the College premises,...

  • Lodge Porter/receptionist

    5 months ago

    Oxford, United Kingdom St Peter's College Full time

    St Peter’s College wishes to appoint a College Lodge Porter/Receptionist, for day and night shift work at its main site at New Inn Hall Street, Oxford. Porters provide a front-of-house service and display a very high standard of communication, appearance, and professionalism as part of an efficient team within the Lodge. The hours of work for the post of...

  • College Receptionist

    4 months ago

    Oxford, Oxfordshire, United Kingdom Manpower UK Full time €25,759

    Manpower Recruitment are looking for an experienced receptionist for a busy College in Oxford City Centre. The role is Full Time and working 40hrs per week and would need to be flexible with hours as expectations would be to work 5/7 days including weekends, evenings and Mornings. Early shifts will be from AM and evening shifts will finish at 10PM. ...

  • Lodge Porter

    4 weeks ago

    Oxford, United Kingdom Merton College Oxford Full time

    Are you looking for a dynamic role where every day brings new challenges? As a Lodge Porter (receptionist) at Merton College, you'll be at the heart of a vibrant, welcoming community, interacting with Fellows, students, staff, and visitors from around the world. This role is ideal for someone who thrives in a busy, public-facing position and enjoys taking...

  • Weekend Nights Lodge Receptionist

    5 months ago

    Oxford, United Kingdom Somerville College Full time

    You will be responsible to the Lodge Manager and managed by the Deputy Lodge Managers and undertake a wide variety of duties which include staffing the reception desk and responding to all manner of queries, monitoring security systems and responding to emergency monitoring equipment, such as fire alarms or accidents. You will also be responsible for the...

  • College Porter and Lodge Receptionist

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Blue Arrow Full time

    Job Summary:Blue Arrow is seeking a skilled Porter/Lodge Receptionist to join their team. As a key member of the college community, you will be responsible for ensuring the safety and security of the premises, responding to emergencies, and providing a welcoming experience for visitors.Key Responsibilities:* Provide a professional and courteous welcome to...

  • College Front Desk Assistant

    1 week ago

    Oxford, Oxfordshire, United Kingdom Berry Recruitment Full time

    **Job Title:** Lodge ReceptionistWe are seeking an experienced and committed Lodge Receptionist to work at a prestigious College in Oxford. The successful candidate will provide a safe, secure, and welcoming environment for members of the College and visitors.The role involves interacting with people at varying levels within the College and requires...

  • College Porter and Lodge Receptionist

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Blue Arrow Full time

    Job Summary: We are seeking a skilled Porter and Lodge Receptionist to join our team at Blue Arrow. As a key member of our team, you will be responsible for ensuring the safety and security of our College premises, responding to fire alarms, and providing a welcoming and positive reception to all visitors.Key Responsibilities:Provide a welcoming and...

  • Lodge Porter

    4 weeks ago

    Oxford, OX1, Oxford, United Kingdom Merton College Oxford Full time

    Are you looking for a dynamic role where every day brings new challenges? As a Lodge Porter (receptionist) at Merton College, you'll be at the heart of a vibrant, welcoming community, interacting with Fellows, students, staff, and visitors from around the world. This role is ideal for someone who thrives in a busy, public-facing position and enjoys...

  • Lodge Porter

    5 months ago

    Oxford, United Kingdom Merton College Full time

    **LODGE PORTER (Receptionist) - Nights** **Contract type**: Full-Time, permanent **Shift pattern**: Nightshift - 1830 hours to 0630 hours, 3 days on and 3 days off, average 42 hours/week, inclusive of some weekends and bank holidays **Salary**: starting at £25,654 per annum rising to£26,238 per annum after probationary period, plus a night allowance of...

  • Lodge Receptionist

    3 weeks ago

    Oxford, United Kingdom CV-Library Full time

    Position; Lodge Receptionist Location; Oxford (City Centre) Salary; £28,097 per annum Berry Recruitment are NOW hiring for a committed and experienced Lodge Receptionist to work for a fantastic College in Oxford. To operate the security and front of house services of the College to provide a safe, secure, and hospitable environment for members of...

  • Lodge Porter/Receptionist

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom St John\'s College University of Oxford Full time

    **Job Summary**We are seeking a highly skilled and experienced individual to join our team as a Lodge Porter/Receptionist at St John's College University of Oxford. The successful candidate will be responsible for providing a professional front-of-house service, assisting with daily operations, and ensuring the smooth running of the College Lodge.**Key...

  • Lodge Porter/Receptionist

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom St John\'s College University of Oxford Full time

    **Job Summary**We are seeking a highly skilled and experienced Lodge Porter/Receptionist to join our team at St John's College University of Oxford. The successful candidate will be responsible for providing a professional front-of-house service, assisting with daily operations, and ensuring the smooth running of the College Lodge.**Key...

  • Lodge Receptionist

    2 weeks ago

    Oxford, United Kingdom Berry Recruitment Full time

    Position;LodgeReceptionistLocation; Oxford (City Centre)Salary; £28,097 per annum Berry Recruitment are NOW hiring for a committed and experienced Lodge Receptionist to work for a fantastic College in Oxford. To operate the security and front of house services of the College to provide a safe, secure, and hospitable environment for members of the College...