Modern Apprentice

3 months ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
To work as part of a team to provide administration and organisational support to staff and students in the School of Infection and Immunity. In particular, supporting travel and accommodation bookings, arranging meetings, updating databases, event support, supporting social media profile, processing expenses and providing other ad-hoc administrative support.
Under the guidance of the Admin Team Supervisor, this role will provide administrative support to a number of staff within School of Infection and Immunity.
This is a contract position for two years.

**Main Duties and Responsibilities**
1. Provide assistance in responding to queries within the general enquiries inbox, dealing with routine requests such as room bookings, meeting arrangements, circulation requests, travel bookings, etc ensuring all queries are dealt with in an efficient manner.
2. Provide assistance with the administration and organisation of events, such as research away days, conferences, workshops, poster days and any other events that may be required.
3. Provide assistance with the maintenance of student information for use in reports to staff and external stakeholders.
4. Process expense claims in adherence to the University of Glasgow’s Expenses Policy
5. Assist with administrative support for meetings to ensure effective support for the committee clerk and committee members.
6. Assist with creating and publishing content for webpages, intranet, newsletters and contribute to reporting mechanisms as required.
7. Support PGR activities such as annual progress review, viva arrangements, responding to queries from students
8. Provide assistance with general administrative support (eg scanning, photocopying, ordering, electronic filing, arranging meetings) contributing to the smooth operation and management of the School office.
9. Undertake any other duties as assigned by Admin Team Supervisor or Head of Professional Services.
Knowledge, Qualifications, Skills and Experience

**Knowledge/Qualifications**

**Essential**
A1 Standard Grade (1-2)/Nat 5 (A-B) or equivalent in English and Administration or Business Management.

**Desirable**
B1 Higher or Intermediate 2 or equivalent in English and Administration or Business Management.

**Skills**

**Essential**
C1 Good interpersonal and communication skills.
C2 Good level of accuracy and attention to detail.
C3 Good organisational skills.
C4 Ability to use initiative and work proactively with some supervision and managerial guidance as required.
C5 Ability to work as a member of a team.
C6 Ability to work on a number of projects and to meet deadlines.
C7 Discretion and the ability to maintain confidentiality.
C8 Willingness and ability to learn new skills and technologies.

**Experience**

**Essential**
E1 As this is a training post, no formal experience is required, although some experience in using computers and in dealing with people from school activities, hobbies or volunteer/part-time work would be helpful.
E2 Must be able to demonstrate that you would benefit from both the work experience and qualification element of the programme.

**Further Enquiries**

**Terms and Conditions**
Salary will be Grade 2, 21400 per annum.
This post is full time and fixed term for up to 2 years
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
3 A flexible approach to working.

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