Project Coordinator

3 months ago

Slough, United Kingdom UCB Full time

**Make your mark for patients**

We are looking for a **Project Coordinator** who is **Curious, Driven** and **Collaborative** to join us in our **Rare Diseases Organisation** team, based in our **Slough office** in the **UK**.

**About the role**

You will be a key point of contact for the Internal Rare Diseases Organisation team, proactively driving initiation to close key activities within the business unit. These activities include organisational, administrative and audit/compliance, data privacy, contracts, and event management. The Project Coordinator will proactively manage the budget planning inclusive of Purchase Orders and Invoice Management.

**Who you’ll work with**

You will report into the Head of Rare Diseases for the UK. You will be assisting several internal stakeholders including Field Sales, Medical and other cross functional teams

**What you’ll do***
- Independently manage projects and support the team in project coordination, partnering with key internal stakeholders to provide value and solutions
- Administrative tasks (material and contract management, controlling, initiation & coordination of approval processes)
- Create and maintain digital exchange platforms for cross-functional stakeholders such as team pages, share points, etc.
- Support the teams in the execution of projects by creating suppliers, Purchase Orders (Guided Buying), invoice processing and SOP/audit compliant storage of all relevant data
- Agency / supplier management: Act as the contact person for suppliers during projects to support from an organisational perspective. Obtaining offers / RFP support, close cooperation with procurement
- Materials management: Initiate and coordinate approval processes with Source Clear, production (non-digital materials) with suppliers, if necessary, distribution and storage
- Field force support: maintaining and updating material lists, ensuring that the team receives the correct materials (organisation of home delivery)
- Partner with data privacy team and facilitate interactions with cross functional teams to ensure all relevant data privacy rules are known and data is stored and exchanged in the appropriate way
- Maintaining an overview of all budget files, keeping these up to date with are up to date
- Arrange digital and Face-to-face team meetings, meeting minutes, etc. This also includes organization of reviews, audits, etc.
- Coordinating and supporting onboarding: create onboarding-plans, organize trainings, team-equipment with hardware, materials, infrastructure such as office space, home office materials, etc.
- Support the Head of Rare Diseases, with calendar organization, travel planning and invoice handling
- Build & maintain strong network with project coordinators at EU level as well as across the local affiliate

**I**nterested? For this role we’re looking for the following** **education, experience** **and **skills***
- Experience within a Project coordination position/ management in a cross functional setting
- Prior experience within the Life Sciences sector - Pharmaceutical company, Biotechnology or relevant organisation
- Strong communication skills both written and verbal in Englkish
- Experience in budget handling and audit support
- Digital literacy
- Project management qualification desirable
- Ability to problem solve, work independently and work within a complex matrix environment

Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you

**About us**
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are around 8,500 people in all four corners of the globe, inspired by patients and driven by science.

**Why work for us?**
At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected and has equitable opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

**Learn more** about sustainability at UCB and how it is integrated into our business approach.

UCB and its subsidiaries encourage diversity and inclusion in the workplace; we are an Equal Opportunity Employer. We do not discriminate on the basis of race/colour/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity.

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