Foi & Policy Officer

3 weeks ago

Reading, United Kingdom Royal Berkshire NHS Foundation Trust Full time

An exciting opportunity has arisen to join the Corporate Governance Team at the Royal Berkshire NHS Foundation Trust. The FOI & Policy Officer provides administrative support for the processing and management of the Trust's Freedom of Information requests and Trust policies. This is a dynamic role that requires exceptional organisational and communication skills and the ability to build effective working relationships with staff across the Trust and its various hospital sites.

For an informal discussion about the role contact Bannin De Witt Jansen, Head of Corporate Governance, on 0118 3225335

As a public organisation, the Trust has a statutory duty to comply with its obligations under the Freedom of Information Act. The administration of Freedom of Information requests is an integral part of adhering to the Trust’s statutory duties.

Reporting directly to the Head of Corporate Governance, the FOI & Policy Officer is responsible for:
Coordinating the management and response of incoming requests for Information that fall within the Freedom of Information Act (FOIA), Environmental Information Regulations (EIR) and Data Protection Acts and General Data Protection Regulation (GDPR).

Ensuring the Trust remains compliant with national legislation and set deadlines in respect of Freedom of Information requests.

Building and maintaining relationships with key senior members of staff within the Trust, FOI leads and Trust staff in general.

To administer the Trusts database of policies and procedures, including approval, archiving storage, retention and publication of formal Trust procedural documents.

Arranging for the efficient uploading of all corporate Trust procedural documents onto the intranet, ensuring that policies can be accessed easily and quickly.

Collating evidence for the approval of policies and to ensure owners are notified of the need to review existing documents in a timely fashion.

This role offers an opportunity to be part of a highly performing and ambitious Foundation Trust providing health services across Berkshire.

Reporting to the Head of Corporate Governance, you will play a key role in supporting the Trust's Freedom of Information and Policy compliance functions. You will work with the Head of Corporate Governance and to ensure that the Trust's FOI & Policy systems and processes are in place to ensure the highest standards of corporate governance in the organisation.

You will have exceptional organisation and administrative skills and will be a strong communicator. You will also be able to demonstrate high standards of tact, diplomacy and integrity in your work.

The post-holder is required to work with mínimal supervision and autonomously, will be open, transparent and trustworthy.

The post-holder will liaise closely with other Trust staff with Freedom of Information and Policy responsibilities, to ensure the successful delivery of both Trust Compliance targets and legal duties.

The post-holder will work closely with, and report regularly to, the Head of Corporate Governance on all aspects of Freedom of Information and Policy and Procedure. The post-holder will be expected to actively contribute to the overall service provision of the Department.

**Key Responsibilities/Duties**:
Freedom of Information (FOI)

**The post-holder will**:
Process FOI requests received into the Trust within the nationally set 20 day deadline.

Ensure FOI requests do not breach the 20 day deadline.

Maintain the Trusts FOI database and shared drive, ensuring that data quality within the database is to a high standard.

Maintain and update the FOI policy and procedures to ensure they are compliant with national legislation.

Provide weekly performance reports to the Head of Corporate Governance & Trust Secretary highlighting any concerns, confirmation of departments causing breaches, or trends in requests for that week.

Produce monthly reports on FOI performance for the Information Governance Steering Group.

Maintain the FOI contacts list for FOI leads within the Trust

Maintain the FOI structure charts, requesting that FOI leads within each department provide you with updated structure charts on an annual basis.

Continue to build and maintain strong relationships between the IG team and FOI leads within departments.

Policy and Procedures

**The post holder will**:
Administer the Trust’s database of policies and procedures, including approval, archiving storage, retention and publication of formal Trust procedural documents

Arrange for the efficient uploading of all corporate Trust procedural documents onto the intranet, ensuring that polices can be accessed easily and quickly.

Collate evidence for the approval of policies and to ensure owners are notified of the need to review existing documents in a timely fashion.

Prepare compliance reports in respect of procedural documents for the Executive and as part of the Department’s Corporate Performance reporting.

**Other**:
Arranging meeting

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