Executive Assistant

4 days ago

Poole, United Kingdom PLATINUM RECRUITMENT CONSULTANCY LIMITED Full time

**Role:Executive Assistant**

**Location: Poole, Dorset**
**Employer: Wealth Management**
**Salary: £30,000 - £35,000**

**Platinum Recruitment** is working in partnership with a Local Leading Wealth Management Company, based in Poole. We have a fantastic opportunity for an **Executive Assistant** to join their team.

**What's in it for you?**

The **Executive Assistant** role offers, in addition to working with an established team, the following benefits:

- Competitive benefits package
- Your birthday as an additional day off
- Parking on site

**Your responsibilities will include-**

We are looking for an **Executive Assistant** to support the Chief Operating Officer. This role will coordinate and manage executive scheduling, prepare, and organise important legal and strategic materials and plans, and support board meetingsand the preparation of board materials. This role serves as the eyes and ears for the COO, connecting organisations, projects, and critical business information, ensuring meetings and materials are efficient and effective, and serving as a trusted partnerto deliver against the priorities of the business.
- Work directly with the COO to support all aspects of their daily work.
- Coordinate work with other Baggette & Co employees as needed; play a key role in the coordination of staff efforts both within and outside the department.
- Draft, review and send communications on behalf of the senior leadership team.
- Organise and prepare for meetings including gathering documents and attending to logistics such as booking and refreshments where appropriate.
- Act as the first point of contact for employees, clients, and other external partners.
- Process the post and distribute it to relevant members of the team.
- Schedule departmental meetings such as the Board, Investment Committee and Risk Committee; assist in the preparation and distribution of meeting agendas and materials.
- Scan relevant non client-related documentation onto the company system.
- Complete general company administration within a timely manner
- Manage the company's stock (stationery, printed items, printing consumables, sundries)
- Act as Health & Safety coordinator (monitoring, updating procedures, training, keeping track of key dates)
- Manage the company facilities including liaison with suppliers for cleaning, copiers, confidential waste, air conditioning, key log, and building-related matters
- Maintain the Company Supplier and Asset Registers
- To be responsible for the production and running of all induction programs for new starters into the business.
- Routinely perform a wide variety of support duties.
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or senior leadership as needed.
- A detail-oriented self-starter with prior experience in the financial services industry
- Someone who exhibits sound judgement with the ability to prioritise and make decisions
- Energetic and eager to tackle new projects and ideas
- Comfortable interacting with members of the senior leadership team
- A team player capable of cultivating productive working relationships across the firm
- Resourceful, can-do attitude
- Thrives in a fast-paced environment

**Skillset and Background**:

- Bachelor's degree preferred
- Three to five years prior experience in supporting a senior executive or team
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- Exceptional writing, editing, and proofreading skills
- Familiarity with the financial/wealth management industry is a plus
- Excellent organisation and time-management skills

**Sound like the role for you?**

**_Don't forget to speak to your consultant about our "Recommend a Friend" referral scheme and find out how you could earn up to £250 per recommendation._**

**Consultant:?Roxie Dunlop**

**Job Number: 923545 / INDCOMM**

**Job Role:?Executive Assistant**

**Location:?Poole, Dorset**

Platinum Recruitment is acting as an Employment Agency in relation to this vacancy.

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