Senior Executive Assistant pa to Dean of Uob

2 months ago

Bristol, United Kingdom University of Bristol Full time

**The role**:
The Business School is seeking to appoint a full-time Senior Executive Assistant to provide to provide a professional, efficient, and effective service. Working with the Dean of School, this new role will provide high level PA support to aid them in the delivery of the strategic objectives of the School and University.

This is a new role and offers an exciting opportunity for an experienced PA or administrator who enjoys working as part of a team, but is also able to work independently and approaches tasks with a positive, 'can-do' attitude. You will form part of a dynamic team of administrators who work closely to ensure key school activities are managed and delivered on time.

The role holder will need to exhibit tact, discretion and maintain a high level of confidentiality. Independence and initiative will be required to react to changing priorities and work circumstances, with scope to make decisions within their own remit. Excellent organisational and communications skills are essential, as is proficiency and knowledge of a range of IT systems and University processes to proactively support the school.

**What will you be doing?**:
Key responsibilities include: Supporting the Dean of School in the effective management of their day-to-day workload; diary management; organisation of complex meetings for a range of stakeholders including resolving diary conflicts, using negotiation and persuasion skills. Anticipating information and other requirements, delivering in a timely manner. All aspects of conference arrangements as required, including international and UK travel. Appropriate regard for confidentiality in all matters, coordinating action with members of the University’s wider senior management team as required.
- You have undertaken, and be able to evidence experience in, a PA role to senior managers in the recent past.
- Experienced in providing extensive and proactive diary and inbox management and able to identify and solve problems effectively.
- You have excellent organisational, customer service, and written and verbal communication skills, including diplomacy and the ability to work with senior external stakeholders such as CEOs and senior civil servants.
- You are flexible, self-motivated and a good team player, as well as being able to work independently, show initiative, are discreet and calm under pressure.
- You can work in a busy environment, both multi-tasking and reacting quickly to changing circumstances, but also be proactive in improving processes and maintaining a high level of accuracy.
- You are an excellent problem solver.
- You are experienced in using a range of IT systems and are able to adapt to new systems and processes quickly.
- Have excellent knowledge of University processes, including Health and Safety, recruitment and purchasing

**Additional information**:
**This advert will close **at** **23:59 GMT** **on **08/01/2023**

**Interviews are expected to take place in person in January**

**-**

**_The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an _**
**_inclusive working environment where all colleagues can thrive and reach their full potential. _**
**_We want_**
**_ to attract, develop, and retain individuals _**
**_with different experiences, backgrounds and perspectives - particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution._**

**Available documents**:

- Further Particulars - University of Bristol Business School.pdf
- SUPP109284 Senior Executive Assistant_PA to BusSch Dean_job description.pdf

JOB NUMBER***

**SUPP109284**:
CONTRACT TYPE/WORK PATTERN***

**Open ended / Full time**:
CLOSING DATE***

**08 Jan 2023**:
FACULTY/DIVISION***

**Faculty of Social Sciences and Law**:
SALARY***

**£31,411 to £35,333 per annum**:

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