Experienced Finance Assistant

2 weeks ago

Birmingham, United Kingdom Delta Hotels by Marriott Birmingham Full time

**MARRIOTT INTERNATIONAL**

**Individual Contributor Job Description**

**Position Title**:
Finance Assistant

**Career Band**:
Grey

**Reports to**:
Finance Manager

**Department**:
Finance

**JOB SUMMARY**

To carry out the role within the finance team to ensure that all measures, targets and standard are achieved to the highest audit standard, in a professional and efficient manner. Maintain finance records and carry out administration duties relating to finance.

**CANDIDATE PROFILE**

EDUCATION
- Five GCSE or equivalent qualifications including Math’s and English, Accounting / Finance or Hospitality qualification preferred.

OR
- Equivalent combination of education and experience.

**SKILLS AND KNOWLEDGE**
- Timeliness and accuracy in recording and reporting
- Ability to verbally communicate effectively with clients, suppliers and co-workers.
- Ability to follow procedures and LSOPs closely
- Security and safety in work habits
- Hands on approach required
- Flexible team player - and strong communicator.
- Willingness to learn and develop as training will be provided.

**EXPERIENCE**
- Administration experience
- Excel skills to Intermediate level
- Knowledge of other Microsoft Office programs
- Opera and Micros experience preferred
- Hotel operations experience preferred

**FINANCE ASSISTANT JOB FUNCTIONS**

**Accounts Receivable / Sales Ledger tasks**
- Complete all direct billing ensuring correct back up is attached
- Chase all outstanding invoices, ensuring prompt payment in line with payment terms.
- Make chase notes in Opera, so that clear records are kept of conversations and expected payment dates
- Validate and check all event and group invoices and back up, to ensure that all revenue has been correctly raised and billed to the correct client
- Liaise and answer client queries in a professional and courteous manner
- Process Marriott reward vouchers in a timely manner
- Process and allocate Marriott Reward redemption payments when received on the Wash bill monthly. Allocate accurately.
- Ensure all PM accounts are checked out within 5 days of the completion of the event or group
- Strive to achieve DSCO days and Ageing targets monthly
- Ensure all payment methods and deposits are in place for all events and groups, prior to arrival. Liaise closely with groups and events team on any challenges. Highlight to Finance Manager any specific issues
- Know the hotels LSOPs relating to credit management and ensure they are applied in every case
- Ensure completion of month end task list
- Reconcile balance sheets relevant to Accounts Receivable and provide back up in line SOPs

**Revenue Controls**
- Prepare and issue the Daily E pack in line with SOPs and LSOPs - highlight issues and trends to Finance Manager
- Track responses to E pack and forward to Finance Manager.
- Check all credit card refunds and back up
- Ensure all revenue adjustments are posted in a timely manner with correct and sufficient back up as per LSOP
- Report any usual or suspicious activity to the Finance Manager or Cluster DOF promptly
- Check housekeeping discrepancy report daily and follow up where necessary
- Complete daily reconciliations and prepare for posting if applicable
- Reconcile all miscellaneous revenues

**Accounts Payable / Commissions**
- Validate CTAC commission on a daily basis and liaise with Shared Service Centre in relation to changes and amendments to CTAC payments
- Manage Groups and Events commissions log, ensuring valid back up is received for all commission accruals (ie contract).
- Reconcile log monthly and post month end accruals in a timely manner, before P&L reviews at month end
- Manage payment for all groups and events commissions, following approval by Events and Groups team - ensuring travel agents are paid swiftly
- Send at least weekly all invoices to Xerox for scanning
- Ensure completion of month end task list
- Liaise with suppliers regarding payment due, where necessary

**General Cashiering**
- Provide change to associates and managers as required.
- Manage the process of surprise float checks as per standard, maintain records of checks and outcomes/ follow ups
- Ensure security of all cash within your control at all times
- Follow guidelines set out on International Procedure for Finance & Accounting Cash 1, (ISOP - Cash 1).
- Report immediately any cash shortages to Finance Manager or control violations
- Ensure completion of month end task list

**FINANCE JOB FUNCTIONS**:
Work on one off ad hoc projects as and when required.

Work closely with the Finance Manager to provide ongoing support.

**OTHER**
- Performs other related tasks as assigned by management.
- Complies with Marriott International Hotels Limited Regional Office policies and procedures.
- Working hours as required to do your job but normally not less than 39 hours per week.
- Carry out any other reasonable duties as may be requested from time to time within the scope of the job

**Job Type**: Part-time
Part-time hours:

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