HR Administrator

1 month ago


Liverpool, United Kingdom Rathbones Full time

Rathbones provide individual investment and wealth management services for private clients, charities, trustees and professional partners. Our tradition of investing and acting responsibly has been with us from the beginning and continues to lead us forward. Rathbones have been in business since 1742 and are a FTSE 250 listed company.

Our ambition is to be recognised as the UK’s most responsible wealth manager and we see it as our responsibility to invest for everyone’s tomorrow. Looking beyond the short term for the most sustainable outcome. Thinking, acting and investing responsibly. In a reflection of our achievement so far, we were recognised as "ESG Champion of the Year" in the Investors' Chronicle/Financial Times 2021 Celebration of Investment Awards.

**Job Title: HR Administrator**

**Salary**: **Competitive with an excellent benefits package**

**Job reference: VAC 2051**

**Location: Liverpool**

**Contract Type: 12 month fixed term contract**

**Please ensure that you quote reference VAC 2051 on all correspondence.**

**The Role**

End-to-end employee lifecycle processing, contributing to the effective delivery of a high quality, professional HR service. First point of contact for all HR related queries, responsible for the timely processing of all HR related administrative activity as well as maintenance of accurate HR records and provision of HRMI to support business decision making

**Outcomes of the Role**
- First point of contact for HR process and policy related queries, escalating as required
- Administer the employee lifecycle including hires, promotions, transfers, leavers, maternity etc
- Coordinate employment checks for all new starters and Rathbones regulated staff
- Generate offer letters, contracts and other employment-related documentation
- Ensures that all relevant due diligence is carried out in line with legal and regulatory guidelines throughout onboarding and existing employees (when relevant)
- Organise the HR inductions, liaising with the IT team to ensure the smooth running of the first day
- Coordinate the monthly payroll instruction process, ensuring Payroll are notified of all pay-related changes in a timely manner to ensure correct processing of employee pay
- Respond to and process absence related queries
- Support the probation process, following up with managers for outstanding forms and tracking probation completion for sign off issuance.
- Support the annual performance cycle, including maintaining the system as required, and providing systems guidance to managers/employees upon request
- Respond to telephone and written enquiries / requests for information, including reference requests, mortgage requests or external submissions (e.g. Office for National Statistics)
- HR Systems & MI: ensure accurate employee records, both manual and computerised, are fully maintained; maintain Position and Organisational data across HR systems (including org charts); Support the user access process for the companies HR Self-Service tool; produce scheduled and ad-hoc HRMI reports to be disseminated across the business; maintain all HR related process and policy documentation, actively contributing to their ongoing development in line with HR best practice

**Knowledge, Skills and Experience**
- High level of proficiency in MS Office, including Word, Excel and Outlook
- Demonstrated success in delivering high quality customer service
- High level of accuracy and attention to detail
- Must possess excellent time management skills, with ability to prioritise and deliver to strict deadlines
- High level of discretion with previous experience working with confidential / sensitive information
- Effective team player, with demonstrated experience of supporting colleagues to meet objectives
- A focus on continuous improvement, with a willingness to challenge and contribute to change desirable
- CIPD level 3 desirable, but not essential
- Previous experience working in a HR Admin role in a regulated environment (FS / Banking / Professional Services) (desirable, but not essential)
- Previous experience working with HR systems

Rathbones promote a blended working approach and the role will be a mixture of home and office working.

**Life at Rathbones**

We aim to become an employer of choice for the wealth management sector, to achieve this we are working hard to build a diverse, equal, and inclusive workplace that motivates, develops and embraces the strengths of all our colleagues. Being part of Rathbones means you will join a team of passionate professionals in a successful culture that cares for its people. At Rathbones, we provide meaningful work, opportunities, and a voice to all.

**Our Rewards & Benefits**

We offer a comprehensive remuneration package, which is regularly reviewed. Other benefits include company pension, private medical insurance, life assurance, company share scheme, income protection, season ticket loans and a range of other voluntary benefits.

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