Administrator

2 months ago


Halifax, United Kingdom Happydays Charity Full time

**Job Role **Administration

**Job hours**: 35 hours per week

**Responsible to**:CEO

**Salary starts at: £10:50-£12.50.**

**KEY RESPONSIBILITIES**
- Provide admin support to the CEO and Heads of Departments
- Produce templates and proformas to standardise admin documentation for all policies and procedures.
- Assist in the preparation of quarterly scheduled reports for Trustee Meetings and provide accurate typed minutes of trustee meetings. (Held once a quarter on an evening)
- Develop and maintain secure HR and Health and Safety Documentation on the shared drive.
- Liase with HR and Health and Safety Consultants and Heads of Department to ensure all legal documentation is up to date.
- Responsible for the Recruitment, selection, induction, and Training Records for all Employees.
- Produce and maintain spreadsheets of data to inform the HR strategy including, frequency of supervision, performance of employees, absence % and trends relating to the compliance of the policies and procedures, employee and volunteer engagement and retention.
- Order office supplies and maintain stock levels.
- Order and maintain equipment inventories for laptops and phones
- Be able to manage multiple projects and work in a busy environment.
- Be proactive in developing and updating administrative systems to make them more efficient.
- Maintaining schedules for all Charity renewals such as insurance, phone contracts, Utilities and maintenance and repair needed for the minibus.
- Handle information in a confidential, sensitive manner.
- Be fully competent in Microsoft 365 systems and have excellent IT skills.
- You will be required to complete a DBS and complete Safeguarding Level 2 due to direct contact with Adults at Risk.

**Please note this is not a full and exhaustive list of duties and the post holder will be required to undertake additional tasks in order to conduct this role appropriately and effectively.**

As travel will be necessary as part of this role it is essential you will have your own vehicle, hold a full, clean driving licence and be insured for work purposes

Your will be required to undertake Safeguarding Level 3 training within one week of commencing the role

**For any questions or further information about this opportunity please Contact Ellen Boothe, CEO on 07909923499**

**Salary**: From £19,110.00 per year

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: ADMIN3569


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