Accounts & Payroll Assistant

We are looking for an enthusiastic, self motivated and organised individual with a great attention to detail to add to our Finance & HR team as our Group expands its portfolio of properties.

Based at Barony Castle Hotel in Eddleston, The Scottish Borders, this is a Head Office role responsible for the administration of the finance and HR function of both Barony Castle Hotel and several hotels within its Group, and more as the business expands.

**Overview**:
This role will be varied and will include but not be limited to:

- Assisting the Senior Accounts Assistant and Finance Manager with day to day office activities including the preparation of information for monthly management accounts, finance reporting and management of the sales and purchase ledgers.
- Preparing weekly payroll reports and processing group monthly payroll.
- Assisting the HR Manager with ad-hoc administrative tasks.
- Previous experience of Sage 50 Accounts software and Sage 50 Payroll is essential.

**Benefits**:

- 28 days holiday per annum, increased entitlement with length of service
- Pension scheme after three months service
- Company funded medical plan with six months service
- Free leisure club access
- Discounted beauty treatments
- Discounted food & beverage within the Group
- Employee recognition scheme

**Pay & Reward**:
**Hours**: Monday to Friday, 9am to 5pm

**Salary**:Negotiable upon Experience

**Contract: **Permanent

**The role in detail**:

- Accounts Receivable / Credit control - calculating and issuing sales invoices and credit notes, posting of cash receipts, reconciling accounts. Chasing debt, escalating problems both internally and to the legal process.
- Accounts Payable - process supplier invoices across a number of companies, run checks to ensure accuracy, produce remittances and pay suppliers, reconcile accounts. Provide up to date and accurate ledger reports for cashflow purposes.
- Daily bankings - ensure a secure process to bank all cash takings and reconcile all payment methods to daily declared sales.
- Reconciliation of daily sales, cash and card bankings, customer ledgers and deposit ledgers
- Posting bank statements & bank reconciliations on a daily basis across a number of companies.
- Paying, posting and reconciling petty cash and expense claims.
- Liaise with department heads to ensure all employee new start information is accurate and provided in a timely manner for payroll processing, including UK Border Agency checks.
- Process and analyse weekly payroll reports to show wage costs against sales.
- Processing monthly wages through Sage 50 Payroll, following all relevant legislation.
- Auto-enrolment pension payment processing.
- Process and reconcile PAYE and NIC.
- HR administration duties such as preparing letters, contracts, note taking, updating databases, adding new starts to relevant systems.
- Ad hoc duties as reasonably required.

**Essential Criteria**:

- Proven experience of Sage 50 Accounts and Sage 50 Payroll is essential.
- High level of computer literacy and advanced knowledge of Microsoft Excel, Word and Outlook.
- Experience in a similar role including credit control, purchase ledger, payroll processing and month end preparation.

**Benefits**:

- Discounted/free food
- Private medical/dental insurance
- Wellness programmes
- On-site parking
- Subsidised gym membership
- Company pension
- Employee discounts

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 24 per week

**Benefits**:

- Company pension
- Discounted or free food
- Employee discount
- Free parking
- On-site gym
- On-site parking
- Store discount
- Wellness programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Tips

Work Location: In person