Reprographics Assistant

**Job title**

Reprographics Assistant

**Department**

Legal Services

**About Higgs**

Our vision is to be the independent regional law firm of choice, recognised for having a positive long-term impact upon its people, its clients, its business partners and its community.

When it comes to our people, the team is everything at Higgs - an environment of sharing and collaboration, and a real sense of loyalty to each other and the firm. That is coupled with a desire for everyone to learn and develop. We are always striving to be better. We enjoy what we do. We are genuinely interested in our clients and want them to feel a part of the firm too.

Our approach to our people draws on enjoyment, health & wellbeing, developing talent, technical excellence, training, reward and recognition.

When recruiting, we:

- Value enthusiasm and personality
- Want to be an employer of choice for talented, driven and client-focused people
- Are always looking for the very best to strengthen our team and bring new skills and ideas
- Integrate new people to realise their potential

With over two hundred employees and Members we offer a flexible and unique environment for people to grow their careers. Together we grow.

**Role purpose**

We are seeking a highly organised individual to join our law firm as a Reprographics Assistant. In this role, you will be responsible for providing efficient and accurate reprographics services to support the legal team's document production.

**Key responsibilities**

In line with policies and procedures, key responsibilities include:

- Document Production: Prepare and produce high-quality legal documents, including photocopying, scanning, printing, and binding and the production of large scale plans, ensuring accuracy and adherence to our house style.
- Electronic Document Management: Assist in the organisation, indexing, and maintenance of digital files and documents in the firm's document management system. Retrieve and distribute requested documents promptly and accurately.
- Quality Control: Conduct thorough quality checks on printed materials, verifying accuracy, completeness, and clarity. Ensure all documents are properly labelled, sorted, and stored for easy retrieval.
- Collaboration and Communication: Liaise with our legal teams to understand their reprographics needs and provide timely assistance. Collaborate with the Office Assistant team to prioritise and complete tasks effectively.
- Continuous Improvement: Stay updated on reprographics trends and technologies, recommending improvements to enhance efficiency, cost-effectiveness, and quality of services.

**Person specification**
- Prior experience working in a reprographics or similar role, preferably within a law firm or professional services environment.
- Proficiency in using reprographics equipment, including printers, scanners, photocopiers, and binding machines.
- Effective communication and interpersonal skills to collaborate with colleagues at all levels.
- Ability to prioritise and manage multiple tasks simultaneously while meeting deadlines.
- Flexibility to adapt to changing priorities and work well under pressure.
- Commitment to maintaining confidentiality and handling sensitive information with discretion.

**Other information**

We encourage a ‘dress for your diary’ approach.

**Equal opportunities**

As charter signatories to The Law Society’s Diversity and Inclusion Charter, Higgs LLP are committed to developing a diverse business by engaging with the widest pool of talent and promoting equality of opportunity for everyone. Our mission is to ensure that everyone is empowered to be the best version of themselves and to have a voice which can be shared, heard and respected.