Visitor Services Assistant

3 weeks ago

Ayr, United Kingdom National Trust for Scotland Full time

March 2023

**Role**: Visitor Services Assistant

**Region / Department**:South & West, Operations

**Reports to**: Visitor Services Manager

Pay Band: Grade 2 Lower £22,672 pro-rata, per annum, £10.90 per hour

**Location**:Robert Burns Birthplace Museum

**Type of Contract: Fixed term, various hours available.**

**KEY PURPOSE**

To maximise our visitors’ enjoyment of National Trust for Scotland managed sites by maintaining excellent standards of service, optimising opportunities to generate income and ensuring that the site and its assets are safe and secure.

Specifically, to ensure the smooth and safe operations in Admissions, Tours, Retail, Catering and Events activities making the property the best possible place to visit and work.

**KEY RESPONSIBILITIES AND ACCOUNTABILITIES**

**To provide a consistently high standard of visitor care at all times**
- Welcoming visitors to the site and processing their admission/retail or catering purchase in a friendly, efficient, and knowledgeable manner.
- Welcoming visitors with special needs / impairments and providing a high level of service in accordance with the Disability Discrimination Act.
- Welcoming International visitors and aiding with specific needs.
- Welcoming groups in an efficient and warm manner
- Answering visitors’ queries about the site, education facilities and the local area.
- Providing information about the site, its history, contents, offers and merchandise.
- Promoting National Trust for Scotland brand to include our Membership scheme, events, upselling other properties and any promotional campaigns, being proactive in the selling of Membership and Gift Aid.

**To maintain excellent standards of site and personal presentation at all times**
- The general ongoing operational cleaning of all areas as necessary, toilet cleaning, emptying waste bins and as appropriate vacuum cleaning, mopping, sweeping, dusting, and polishing when required.
- Ensuring site is ready to open and
- Welcome visitors by the set opening time.
- Wearing correct uniform, name badges, or PPE as required.
- Reporting all issues of damage and wear and tear, promptly to your Line Manager
- Working in harmony with other departments; housekeeping, gardening, grounds maintenance and site repair employees/contractors.

**Financial Responsibilities**
- To adhere to all financial procedures to include till operation and banking and safeguarding of monies

**Retail/Catering/Events/Cashier duties**
- To ensure good housekeeping of catering kitchens, serveries, back and front of house areas and including dishwashing
- To ensure that retail merchandising is in accordance with NTS policy.
- To assist in achieving site retail/catering/events targets and KPI’s.
- To actively upsell products and services to facilitate the visitor’s enjoyment.
- To actively feedback visitor comments to line managers to develop and improve offer, service, operations.
- To work flexibly across departments and sites as needed.
- To assist with the set-up, stewarding and break-down of events in liaison with the functions and events manager.
- To assist with hospitality events. This includes evening events and staff may be asked to work through into the night hours.

**Health and Safety**
- To ensure site meets with Health and Safety legislation in liaison with your department manager.
- To ensure that visitors vacate the site at close of business and that the site is secured at end of day.
- To use personal protection equipment as provided and directed by your line manager

**REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE**

**Qualifications**
- No formal educational qualification required.

**Skills, Experience & Knowledge**

Essential
- Demonstrable experience in a customer-facing role: sales or ticketing/ event/ admissions and/or retail and/or catering, delivering impeccable customer care through excellent inter-personal skills and food safety standards (where applicable)
- Experience in EPOS style till operation, confidence undertaking till-work and reconciliation.
- Excellent cash handling skills.
- Excellent “front of house” persona - warm, welcoming, patient, understanding.
- Excellent selling skills - adaptable to customer type and product.
- Demonstrable excellent time management skills and the ability to prioritise.
- Flexible, helpful outlook to customers and colleagues.
- An understanding and commitment to the aims and objectives of the National Trust for Scotland.
- Living the values of the National Trust for Scotland and encourage colleagues to do the same
- The ability and willingness to understand others’ perspectives and to consider the impact of your actions on them and to adapt your actions as necessary.
- The ability and willingness to learn and try new things, to be flexible and step outside of your comfort zone.
- An open and honest way of communicating, ready to ask others for their ideas and to be open to hear and consider different points of view.
- A pro

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