Executive Support Officer

2 months ago

Redcar, United Kingdom Nigel Wright Group Full time

The Role

Nige Wright are delighted to be supporting an educational organisation with their search for a Executive Support Officer to work full time hours during the school terms (plus 10 days). The role will be based onsite everyday at their office in Redcar. We are looking for a highly motivated, experienced, and flexible Executive Support Officer who will provide high quality and comprehensive secretarial and administrative support to the Executive Team.

**Duties include**:

- To provide confidential and accurate administration support to the Executive Team
- To support the Executive Team and Trust Board on matters of statutory compliance including the accurate recording of auditable evidence
- To manage the review cycle of policies, ensuring timely consultation with appropriate bodies and publication to the relevant sites.
- Working closely with governance support on legislative, compliance, and procedural matters where appropriate.
- Liaise with external agencies to ensure Trust and school operations are coordinated including the pupil attendance service, HR provider, IT, and data services, safeguarding consultant, estates management.
- Manage the recruitment process for appointments across the board/governors.
- Maintain a Register of Business interests across the organisation, ensuring it is reviewed on an annual basis in line with policies.
- Organise, attend and complete minute taking of Executive meetings and other senior leader meetings as necessary.
- Responsibility for drafting agendas, collating papers, and coordinating equipment as well as undertaking any administrative follow up.
- Manage diaries and prioritise commitments using own initiative and judgement to ensure time is used effectively and efficiently.
- Co-ordinate meetings for highly sensitive issues relating to Senior Managers and staff i.e., disciplinary, grievances, bullying, harassment issues.
- Co-ordinate/arrange meetings/seminars/courses as required
- Booking travel and accommodation
- Overseeing the compilation of staff annual leave and sickness records etc.
- Complete sickness absence returns and enter onto MI System and liaise with managers.8
- Maintenance of Senior Manager personal/HR files as well as maintaining filing systems, ensuring documents are correctly classified and filed for ease of reference and retrieval.
- Open incoming post and place for attention ensuring deadline and action dates are met.

The Person

**Skills/Attributes**:

- Be able to prepare and format appropriately PowerPoint presentations/management reports for internal and external seminars and workshops.
- Level 3 in business admin or equivalent
- Minute taking
- Good time management skills
- Excellent communication skills
- Prior experience of working within a similar role
- High level of confidentially skills

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