Purchase Ledger

7 months ago

Huddersfield, United Kingdom Connectment Full time

**£21-24k**
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Receive Invoices**: Collect invoices and bills from vendors and suppliers for goods and services purchased. Invoices may be received electronically or in physical form.
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Review Invoices**: Carefully review each invoice to ensure accuracy, completeness, and adherence to company policies. Verify that the goods or services were delivered as per the agreement.
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Data Entry**: Enter invoice details into the accounting system or purchase ledger software. This includes recording invoice number, date, vendor information, and the amount due.
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Coding Invoices**: Assign appropriate account codes or categories to invoices to ensure they are allocated to the correct cost centers or expense accounts.
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Matching Invoices**: Match invoices with purchase orders (POs) and receiving reports. This helps ensure that you are only paying for goods or services that were actually received and ordered.
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Approval Process**: Route invoices for approval. Depending on your companys processes, invoices may need to be approved by specific individuals or departments before payment can be processed.
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Payment Processing**: Once invoices are approved, schedule payments to vendors. This may involve generating checks, initiating electronic transfers, or processing credit card payments.

**Requirements**:

- ** Maintain Payment Schedule**: Keep track of payment due dates to ensure that payments are made on time. Avoid late payment fees and maintain good relationships with suppliers.
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Reconciliation**: Reconcile vendor statements with the purchase ledger to ensure that all invoices have been accounted for and paid correctly.
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Vendor Communication**: Communicate with vendors and suppliers regarding any discrepancies or issues with invoices. Address any questions or concerns they may have.
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Vendor Account Maintenance**: Keep vendor information up to date, including contact details, payment terms, and banking information.
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Accruals**: Handle accruals, especially at the end of accounting periods, to account for invoices that have been received but not yet paid.
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Record Retention**: Maintain organized and secure records of all purchase invoices, receipts, and payment documentation for auditing and financial reporting purposes.
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Reporting**: Generate reports related to accounts payable for management review. This may include aging reports, cash flow forecasts, and expense analysis.
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Compliance**: Ensure compliance with tax regulations, accounting standards, and company policies in all purchase ledger activities.
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Continuous Improvement**: Look for ways to streamline and improve the accounts payable process, such as implementing automation tools or negotiating better terms with vendors.
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Vendor Negotiations**: Collaborate with procurement and finance teams to negotiate favorable payment terms, discounts, and supplier agreements.
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Cash Management**: Monitor cash flow to ensure that there are sufficient funds to cover upcoming payments without disrupting the companys financial stability.
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Resolve Discrepancies**: Investigate and resolve any discrepancies or issues that may arise in the purchase ledger, including duplicate invoices or payment errors.

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. Mid-level experience in financial management, accounting, or financial analysis, preferably within the legal industry. Strong understanding of financial principles, accounting practices, and legal billing guidelines. Familiarity with legal processes, terminology, and regulations (or a willingness to learn them quickly). Proficient in using financial management software such as Xero, Dext, and Clio. Excellent analytical skills with the ability to interpret financial data and generate actionable insights. Strong communication and interpersonal skills for effective collaboration. Ability to work independently, meet deadlines, and prioritize tasks in a fast-paced environment. Integrity, discretion, and a commitment to maintaining client confidentiality. Ability to think critically and ambitiously, aiming to grow into a CFO position within the next 5 years at [Company Name].

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