Administrative Assistant

1 month ago


Hastings, United Kingdom World Squash Federation Full time

**Title: WSF Administrative Assistant**

**Salary Scale: £18,500 per annum pro rata**
- __________________________________

**Accountable to: WSF Operations Manager**

**Staff responsibilities: None**

**Key Accountabilities**:

- Assist the administration activities of an International Sporting Organisation.
- Manage and maintain the WSF’s databases (SPIN - Squash Personal Identification; Mail Chimp and General Squash Contacts).
- Assist with the ongoing pre
- and post-event preparation of all World Championships - including online entries, organisation of medals, plaques etc., updating the Championship Results History documentation.
- Act as the first point of Contact for the organisation and ensure that the professional image of WSF is upheld at all times. Maintain high standards of Customer Service for all general enquiries.
- Maintain the pages of the websites.
- Executive Board Support - Assist with the co-ordination, arrangements and travel arrangements for all WSF Meetings.
- Maintain the monthly WSF Squash Calendar.
- Maintain the WSF’s Directory and publish via the website on a monthly basis.
- Ensure that all office equipment, stationery and other materials are readily available.
- Any other reasonable duties to ensure the efficient and smooth running of the WSF Office.

**Health & Safety**:To uphold WSF Health and Safety requirements, particularly with regard to agreed codes of practice and safe methods of working.

**Equal Opportunities**:To uphold WSF policies for anti-discriminatory practice and equality of opportunity.

**Hours**:14 per week (two days 09:00-17:00, days to be negotiated).

**Contract Duration**:Part-time permanent

**Skills Required**:

- High proficiency in written and oral communication.
- Discretion and confidentiality.
- Computer literacy - proficient with Microsoft Office 365.
- Organisational skills - Ability to prioritise and meet required deadlines.
- Record and document management.
- Customer service.

**Job Types**: Part-time, Permanent
Part-time hours: 14 per week

**Salary**: £18,500.00 per year

Schedule:

- 8 hour shift

COVID-19 considerations:
Large Office with desks arranged appropriately. Hand sanitisers and cleaning products provided.

**Experience**:

- Administrative: 2 years (required)
- Microsoft Excel: 1 year (required)
- Microsoft Word: 1 year (required)

Work Location: One location

Application deadline: 07/03/2023
Reference ID: WSFAdmin2023
Expected start date: 03/04/2023



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