Executive Assistant

4 weeks ago

Hastings, United Kingdom Sammons Recruitment Group Full time

Job Title: Executive Assistant

Contract Type: Temporary
- Location:
- Hastings, East Sussex- Industry:
- Admin and Secretarial**Salary**: £15 per hour

Reference: V-79607

Contact Phone: 01424 723723

Job Published: 16/08/2023 17:32

Executive Assistant

Hastings, East Sussex | £15 per hour | Posted yesterday

We are currently supporting our client and seeking a Temporary Executive Assistant, to provide high level confidential support.

Ensure that effective and efficient planning and administrative systems are in place and maintained.

**About the role**
- Act as a first point of contact dealing with correspondence and phone calls
- Proactively manage and coordinate multiple diaries and prioritise and arrange internal and external meetings, ensuring appropriate briefing papers are prepared and provided
- Plan and organise travel and accommodation when required
- Maintain effective filing,data storage and retrieval systems and work with colleagues to promote the take-up of the CRM across the team
- Provide full personal assistant support by dealing with correspondence and calls, drafting routine letters to a high standard, minuting meetings, taking messages and other administrative tasks as required
- Provide support for Board meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action point
- Service meetings by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points
- Many other duties as required, including meet and greet guests

**About you**
- Experienced Personal or Executive Assistant at senior management level
- Ability to work under extreme pressure and deadlines
- Ability to be a team player and build relationships that support the work
- Professional and friendly demeanour
- Maintain strict confidentiality, show sensitivity and exemplary professionalism
- Thorough attention to detail and follow-through with tasks to completion
- Good IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

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