Administrative Assistant

6 months ago


London, United Kingdom Grace Health and Social care ltd Full time

**Administrative Assistant**

**Pay: £13:00 - 14:00**

**Hours: 30 Per Week**

**Interviews: ASAP**

**Work Place: Royal London Hospital**

**About Us**

**Do you enjoy empowering people to reach their full potential?**

**Are you looking for exciting and rewarding work which makes a difference?**

We are looking for a dedicated and reliable person to join our team as a PA/administrative Support Assistant.

Our client is a seeking a dedicated and reliable individual with extensive administration experience for a vision impaired and neurodivergent Eye Care Liaison Officer working for a hospital in East London. You must be flexible and reliable as the client works in in an extremely high-pressured and fast-paced role.

**Person spec**
- Reliable
- Punctual
- Discrete
- Resilient
- Polite/respectful
- Kind/caring
- Willing to go the extra mile to help
- Unphased by busy and changing environments
- Has the ability to read a room and adapt communication style accordingly
- Has a great sense of humour

**Essential**
- Can use initiative and think ahead to pre-empt what is needed
- Has the ability to empower without being pushy or patronising
- Is able to communicate clearly and effectively in a structured way, both verbally and in writing. Must have excellent command of written English
- Previous experience of working in a supporting or administrative role
- Previous experience working with data and databases such as Microsoft Dynamics or Salesforce
- Previous experience using Microsoft Office suite
- Experienced in using cloud-based filing systems
- Adept at learning new computer software and systems
- Has the ability to capture notes quickly and thoroughly in meetings and clinic appointments
- Excellent organisation skills and attention to detail
- Has the ability to be flexible and adaptable in order to meet the demands of the role
- Comfortable working within varying locations and different settings
- Comfortable guiding people with sight loss around different environments
- Happy and comfortable working in close proximity to guide dogs and looking after them when needed

**Desirable but not essential**
- Previous experience of working with someone with sight loss and/or ADHD
- Previous experience or knowledge of disability
- Previous experience of working in a hospital environment
- Previous experience of preparing and delivering presentations and/or training to varied audiences in a manner which meets their needs
- Understanding of assistive technology
- Ability to create accessible documentation

**Duties**
- Check over the formatting of letters and materials (which my own assistive technology software is unable to detect - for example changes in font and colours)
- Read aloud all paper information including referrals, case notes and reports which are not available electronically
- Inputting data using internal IT systems/databases and filling in paper forms upon request
- Assisting with navigating unfamiliar environments and helping to identify people when networking
- Engaging with patients and clinical staff in a professional manner

**Hours and Benefits**:

- You will be based in the eye clinic 4 days a week, (up to 30 hours per week) which is non-negotiable. These days will usually stay the same, but can change occasionally, so some flexibility around this is required. (up to 1 hour unpaid lunchbreak.)
- Every effort should be made to ensure that annual leave is coordinated with my own leave requirements, so as not to disrupt support and the running of the ECLO service.
- An enhanced DBS check will be required upon successful appointment.

**Salary**: £13.00-£14.00 per hour

Expected hours: 30 per week

**Benefits**:

- Casual dress
- Company pension
- Flexitime

Schedule:

- Flexitime
- Monday to Friday

Work Location: In person

Reference ID: Royal London Hospital Admin Assist



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