Roadshow Coordinator

2 weeks ago

London, United Kingdom FIRST Global Brand Experience Agency Full time

**ABOUT OUR COMPANY**

FIRST is a leading global events agency with offices in New York, London, Los Angeles and Singapore. Some of the world’s most recognized companies trust us to develop their event strategies, design and produce engaging live experiences. FIRST clients span many industries including financial services, aerospace, technology, consumer electronics, healthcare, automotive, media and non-profit. We are ‘Gold’ _Investors in People_ and ranked 14th Place at the _UK’s Best Workplaces_ Awards.

**JOB DESCRIPTION**

**JOB CATEGORY**: Roadshows

**JOB LOCATION**: Canary Wharf, London/Hybrid

**RESPONSIBILITIES**

**Deal Roadshows**
- Managing end to end of a Deal Roadshow including working with various divisions within our client’s business on building, maintaining and distributing the schedule.
- Arranging travel/ accommodation, including flights (scheduled or private), cars, hotel bookings, etc. for the management team
- Liaising constantly with all parties involved (various internal divisions, other banks and the Client)
- Working with external roadshow organizers e.g. Imagination, Mediatree, B1, if appointed
- Sourcing, booking and liaising with venues/ suppliers
- Organizing audiovisual equipment requirements
- Reacting quickly to questions/ problems, offering proactive solutions and support

**Non Deal Activity**
- Managing end to end of a non deal activity including however not limited to NDRs, Roundtables, Field Trips and analyst marketing, working in conjunction with the client Corporate Access and Research teams to suggest & build itineraries, maintain & distribute schedules as required
- Being the logístical contact for management
- Organizing audiovisual equipment requirements
- Producing budgets and requesting spend approval, then closing these after the project
- Reacting quickly to questions/ problems, offering proactive solutions and support

**Conference 1:1 allocations **- when required
- Working with the Corporate Access team to manage Corporate and Investor 1 on 1 schedules.
- Onsite support of one on one schedules at conferences (may involve occasional travel overseas)

**QUALIFICATIONS, KEY SKILLS & EXPERIENCE**:

- Extensive Deal and/or Non Roadshow experience
- Ability to efficiently and effectively multi-task in a fast, paced environment and be flexible with working hours
- Ability to maintain composure and flexible approach whilst working under extreme pressure
- To be confident, resourceful and proactive
- Excellent communication skills both written and verbal. Ability to liaise with senior corporate clients and all levels of Capital Markets professionals
- Excellent attention to detail
- Discretion with confidential information
- Budgeting, cost control, rate negotiations, processing of invoices and reconciliation of roadshows
- Team-oriented: Ability to build relationships with the immediate team, regional counterparts, other service delivery groups within FIRST, the client environment and vendors. To be enthusiastic and motivated
- Proficient in MS Office Suite
- Bachelor’s Degree preferred
- Previous experience providing administrative and logistics support for multiple senior managers in a professional services environment or the hospitality industry
- Excellent knowledge of venues throughout the UK and Europe
- Experience in using scheduling tool i.e. Dealogic

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