Payments Clerk

3 weeks ago

Leicester, United Kingdom Unitemps - De Montfort University Full time

**Role**

Advert Template Unitemps is a University-owned temporary staffing agency that operates in various universities, including De Montfort University (DMU). There are several benefits to working with Unitemps at DMU:
**Networking Opportunities**: Through Unitemps, you may have the chance to work with various departments and individuals at the university. This can help you expand your network and establish connections that may be valuable for your future career.
**Professional Development**: Many positions available through Unitemps may offer opportunities for professional development and skill enhancement. You can learn new skills and gain valuable knowledge while on the job.
**Career Progression**: Some temporary positions may lead to permanent employment within the university, giving you a potential pathway for long-term career advancement.
**Contribution to the University Community**: By working with Unitemps at DMU, you become a part of the university community and can contribute to its success and growth.
More information on the DMU Branch can be found on our HERE

**We are looking to recruit a temporary Payments Clerk** works in the university’s payments team to ensure that payments required to be made by the University are processed efficiently within the SAP Purchase to Pay (P2P) and Finance systems. This primarily requires daily processing of supplier invoices for both the University and its subsidiary company with the ability to investigate, resolve and respond confidently and professionally to queries arising from suppliers, faculties and directorates, including reconciliation of supplier statements to the ledger.

This role also requires complete and accurate input of details for weekly payments to students and other ad hoc payment requests that arise.

**Expected start date: as soon as possible**

**Expected end date:31/07/2024**

**The role is working 37 hours per week The role is hybrid, currently 1 Wednesday per week on site at Bede House and the remainder WFH.**

There may be ad-hoc requirements to be in the office but notice for this would be given e.g. wider team meetings etc.

**Duties and responsibilities**
1. Monitoring of the electronic or other mail box for supplier invoices and statements. Dating and saving the invoices in the correct location

2. Posting supplier invoices to SAP to complete the three-way match i.e. invoice receipting of quantities and values.

3. Reviewing blocked and parked invoice reports and working to clear all supplier invoices that are blocked or parked on a timely basis to ensure supplier payments are within agreed terms.

4. Responding promptly, confidently and professionally to invoice queries liaising directly with suppliers and stakeholders across all faculties and directorates.

5. Reconcile statements for suppliers during the year and in particular at the year-end for audit purposes.

6. Work methodically to ensure all supplier invoices that a reprocessed onto SAP are scanned, accurately labelled and saved electronically.

7. Accurately input payments to students and other ad hoc payment requests, file source documents systematically.

8. Maintain close working relationships with staff at all levels within Faculties and Directorates and external contacts, suppliers and auditors.

9. Investigate issues arising, assisting with resolution and escalating these to the manager where appropriate.

10. Perform any other duties commensurate with the job grade as reasonably required from time to time.

11. Work with members of the P2P team, to resolve parked, blocked and other queries to ensure payments are not delayed.

12. Perform any other duties commensurate with the job grade as
reasonably required from time to time

**Skills and experience**
English and Maths GCSE at grade C / Level 4 or equivalent qualification

Relevant experience of working in high volume transaction processing environment

Proven experience of working with SAP or other ERP system involving Purchase to Pay
(P2P) workflows

Evidence of working in a team to deliver high volumes of transactions within set time
frames

Attention to detail to ensure all transactions are processed correctly first time

Experienced at reconciling supplier statements including accurate and effective
resolution of all reconciling items.

Understanding of month end and year end cut-off procedures

Excellent time management skills for carrying out tasks within schedule and accurately

Ability to work methodically to ensure all administrative tasks of the role are completed efficiently, such as scanning, filing and managing mail boxes.

Prioritising customer needs, providing a quality and responsive service and with the
ability to anticipate customer needs in accordance with agreed service standards.

Experienced at dealing with and resolving queries and complaints professionally

Confident in managing own workload and supporting team members as necessary

Excellent communication and interpersonal skills, bo

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