Finance Assistant

3 weeks ago

Daventry, United Kingdom JRM GROUP Full time

**MAIN PURPOSE OF ROLE**

Support the Group Finance Controller in recording and retrieving financial details of the company, including maintaining financial records and cash handling.

**Key Responsibilities & Accountabilities**

**Purchase Ledger**
- To process purchase invoices to the accounting system (Access Supply Chain) in a timely and accurate manner;
- Resolve queries and disputes with suppliers by liaising with suppliers directly and with the purchasing team;
- Review supplier statements and ensure that all invoices have been accurately recorded and investigate discrepancies when they arise;
- Prepare supplier payment runs for review by Group Finance controller and load onto the bank online payment system for approval;
- Manage the Goods Received, Not Invoiced report, ensuring all costs are recorded.
- Set up new supplier accounts in line with company policy.

**Company Credit Cards and Employee Expenses**
- Ensure that monthly credit card statements and payments are reconciled to invoices and correctly posted.
- Ensure that employee expenses are processed in accordance with Company Guidelines and paid accordingly.

**Sales Ledger**
- Process all Sales Invoices to the accounting system (Access Supply Chain) once goods are despatched, and to ensure it is done in a timely and accurate manner;
- Resolve disputes with customers by liaising with customers and Sales team.
- Credit Control as and when required
- Set up new customer accounts in line with company policy.

**Cashflow**
- Reconcile the bank accounts daily, ensuring all transactions are correctly recorded in Access Supply Chain and reflected in the cashflow.
- Assist with the preparation of the weekly cashflow report, updating transactions posted, Accounts Receivable and Accounts Payable
- Prepare suggested payment runs
- Post all transactions to Access Supply Chain
- Month end reconciliations

**Month end & statutory reporting**
- Assist team with the preparation of the Month End, Year End accounts and audit pack and work with the external accountants when required.
- Intercompany balances
- Fixed Asset reconciliation, depreciation calculation and posting
- Goods Received Not Invoiced reconciliation
- Customer and Supplier reconciliations
- Bank and Cash Reconciliation
- Supporting schedules

**Other duties**

The Finance team support all areas of the business, helping cover during lunchtimes and holidays.
- Finance administration (scanning and filing of invoices)
- Any other reasonable duties which may be required by management from time to time
- Compliance with all departmental H&S requirements
- Compliance, where appropriate with management, & environmental, systems, such as ISO 9001 & ISO 14001

**PERSONNEL SPECIFICATION**

**Qualifications and Experience**
- Experience within an accounts position, working with ERP systems (such as Sage, Dynamics, SAP, Supply Chain) preferred but full training given
- Experience of working in a face paced environment
- Competency in Microsoft Excel, Word and Outlook
- Excellent attention to detail and time management skills

**Special aptitudes**
- Confidential in all matters
- Professional approach, coupled with strong interpersonal skills.
- Excellent planning, organisational and time management skills
- Excellent verbal, written communication and presentation skills
- Strong IT skills
- Ability to work diligently to ensure that the information within Access Supply Chain is accurate
- Ability to work co-operatively with others to complete tasks and implement process improvements
- Determination to improve, grow and contribute to the departments success
- A creative thinker not afraid to suggest new ways of doing things

**Disposition**
- Flexible and cooperative attitude
- An assertive but calm demeanour
- Self-motivated
- Ability to listen to customer needs and respond accordingly

**Requirements**:

- Good timekeeping and attendance record
- Willing to be flexible with hours to ensure tasks are completed on time
- Neat and tidy appearance
- Completer/Finisher.

**Summary Terms & Conditions**
- **Leave entitlement - **25 days per year plus statutory holidays (compulsory shutdown of three days at Christmas).
- **Notice period - **There will be an initial three-month probationary period, during which notice will be one week on either side. On successful completion of the probationary period notice will be one month.
- **Working hours - **08:30 - 17:00, Monday to Friday.

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£26,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Daventry: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

Work Location: One location

Application deadline: 31/03/2023
Reference ID: FA

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