Research Administrator

3 weeks ago

Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

University Hospitals Plymouth NHS Trust is looking for an experienced administrator to join our busy Research & Development Team based at Derriford Hospital.

Research has been at the forefront of the Covid-19 pandemic and consequently we are looking to expand our administrative team. Your duties would be to provide administrative and clerical support to our busy clinical delivery team.

Looking for a new challenge, a career in research and to be part of a growing team then this could be the opportunity you are looking for. You will be fully supported with training from our experienced research team.

**Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification**

The post-holder will work with the research team to provide administrative and clerical support for research study delivery across an extensive portfolio of clinical trials research in accordance with the Research Governance Framework and Good Clinical Practice guidelines and provide assurance that the rights, safety and well-being of trial participants are protected.

Research and Governance
1. Assist the clinical research team in co-ordinating a portfolio of studies.
2. Participate in Good Clinical Practice (GCP) training and ensures GCP compliance of self and team.
3. With support, coordinate the study set up process including:
Assist in completing Expression of interest / study selection documents
Liaise with the study sponsor and research team to gather all relevant study information Prepare submissions for local research and development approval
Coordinate site initiation meetings
Set up the local site file and any relevant databases and documents for the study

4. Take a leading role in on-going study coordination including:
Conduct regular site file maintenance to ensure study essential documents are version controlled and are maintained according to regulatory requirements
Maintain effective communication between the study sponsor and the clinical research team Support local implementation of study amendments
Update quality systems to record study information and enrolled patients details Coordinate and prepare documents for patient visits
Respond to patients/carers telephone calls (who may at times be distressed) tactfully and professionally Book trial specific investigations and procedures
Collecting prescriptions or investigation results Coordinate study monitoring visits
Support the research team with data queries and reporting as required Consistently demonstrate the ability to work accurately

5. Take a leading role in study close out procedures including: Liaise with the sponsor for final monitoring visit
Preparing study documents for archiving
Liaise with R&D and following archiving procedures

6. Assist with data entry according to study complexity and ensure that data is transcribed accurately where required.
7. Support internal audit and monitoring.
8. Support appropriate studies within PHNT/UHP and its partner organisations as appropriate.

Service Delivery and Improvement
1. Take a leading role in providing all aspects of general administration and clerical work for the clinical research team including but not exclusively:
Document preparation Taking phone calls Book Appointments
Maintaining databases Filing
Patient records requests and collection Gaining signatures
Office management (including electronic diary management)

2. Provide meeting support by coordinating meetings and taking accurate meeting notes and action points.
3. Support the implementation of new quality systems and processes across the department.
4. Contribute to service development by actively participating in admin team meetings.
5. Recognise the importance of key performance indicators and support the clinical research team to achieve them.
6. Recognise the importance of and adhere to Standard Operational Procedures and policies without supervision.
7. Prioritise a busy workload and manage multiple tasks when frequently interrupted.
8. Provide cover during periods of absence for other trial administrators.
9. Treat all persons encountered during the course of duties with respect and courtesy and maintain a standard of conduct which best represents the clinical trials team and the Trust.
10. General reception duties as required
11. Contribute to Patient and Public Involvement and Engagement activities across the department

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