Office Administrator

1 week ago

Dewsbury, United Kingdom SKT Welfare Full time

We have a vacancy for the role of Office Administrator supporting the CEO & Senior management. The successful individual will need to be suited to a fast-moving environment who can handle confidential information, turn tasks around quickly and efficiently and possess excellent administrative organisational skills.

**Meet the Organisation: Who We Are and What We Do**

We are a UK-registered charity and are dedicated to providing humanitarian aid to underserved populations regardless of race, religion, or gender. In the past decade, we’ve executed diverse projects, including emergency relief, food, water, healthcare, education, orphan care, and seasonal campaigns in countries like Syria, Bangladesh, Palestine, Somalia, Pakistan, Yemen, and Turkey. Our 100% donation policy ensures every contribution directly aids those in need, with overhead costs covered separately through Gift Aid. Our vision is a world free from extreme poverty, guided by compassion, transparency, accountability, and a commitment to equality. They empower employees and partners to create a better, fairer world for all.

**Introduction to the role**

The Office Administrator plays a critical role in ensuring the smooth operation of the office environment. This position involves providing administrative support to the CEO & Senior management, document and record keeping, managing office supplies and assisting with general clerical tasks. The Office Administrator should be highly organised, detail-oriented, and possess excellent communication skills.

The successful individual will need to be suited to a fast-moving environment who can handle confidential information, turn tasks around quickly and efficiently and possess excellent administrative skills.

**Responsibilities**:

- Provide administrative support to management and staff, including handling correspondence, scheduling meetings, and managing calendars.
- Maintain office filing systems, both electronic and physical, ensuring accuracy and accessibility of documents.
- Taking, producing, and distributing meeting minutes
- Supporting Senior Management and HR with admin related tasks including support during disciplinary procedures.
- Coordinate office activities and events, including meetings, conferences, and team-building activities.
- Manage office supplies inventory and place orders when necessary, ensuring adequate stock levels at all times.
- Assist with budget management by tracking office expenses and processing invoices.
- Handle general office duties, such as photocopying, scanning, faxing, and filing.
- Greet visitors and clients in a professional and courteous manner, directing them to the appropriate personnel.
- Assist with onboarding new employees by preparing workspaces, setting up equipment, and providing orientation materials.
- Maintain confidentiality of sensitive information and adhere to company policies and procedures.
- Perform other duties as assigned by management to support the overall operation of the organization.

**Qualifications**:

- Proven experience as an office administrator, office assistant, or relevant administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (e.g., printers, scanners).
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels.
- Ability to work independently with mínimal supervision and as part of a team.
- Demonstrated problem-solving skills and the ability to handle multiple tasks simultaneously.
- Additional qualifications in office administration or related field are a plus.

**Job Types**: Full-time, Permanent

Pay: £24,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: SKTAdmin1

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