HR Administrator

2 days ago

Newtown, United Kingdom Quartix Full time

**JOB PURPOSE**:
To assist and work with the HR Business Partner and CFO to ensure the Quartix HR Dept remains fully updated and compliant with all HR related laws and regulations.

Work to assist line managers ensuring that all data on the HR database system (currently IRIS) is up to date and correct.

**KEY RESPONSIBILITIES**:

- Checking that all procedures are followed such as:

- Rights to work checks are carried out and documented
- New starter information is gathered and filed
- IT department is informed of new starters/leavers and dates
- Self cert forms are completed and filed
- Return to work interviews are conducted
- Amendments to contract are issued and filed
- Probation forms are completed
- Data protection is observed
- Issuing of paperwork including:

- Issuing letters regarding offers of employment, probation, maternity, resignation, termination, etc are completed in a timely manner.
- Issuing Contracts for new starters across the world
- Ensure that all new starters details are input on to IRIS including starter forms, passport, right to work documentation, photos and group life assurance.
- To ensure staff are aware of all staff handbook and business policies
- Ensuring that Quartix maintains compliant processes and remains compliant (e.g., appropriate checks when recruiting people - right to work checks are conducted and documented)
- Administration to deliver Quartix’s HR schemes including:

- Annual leave scheme
- Cycle to work scheme
- Applicable insurance/life assurance schemes/voucher schemes benefit packages
- Provide starters/leavers/changes in contract information to Finance on a monthly basis
- Ensure the HR database is up to date, accurate and complies with legislation
- Assist the HR Business Partner and Line Managers when required on ER issues, work with managers to support them through process/taking notes when required.
- Assist with the recruitment process
- Any additional office support projects as required - including staff events, charity work

**GENERAL RESPONSIBILITIES**:

- Remain professional with all team members and ensure that HR issues are kept confidential within the HR team and relevant line managers.
- Contribution towards improvement in procedures and systems.
- Ad hoc assignments as required.

**ABOUT YOU**:

- Strong organisational and administrative skills
- High level of confidentiality
- Able to work on own initiative
- Strong communication skills both written and verbal
- Flexibility and willingness to learn
- The ability to work accurately with attention to detail
- Ability to prioritise competing and varied demands
- Previous experience in an HR environment, desirable but training can be given
- Experience with working with software/databases
- Ability to work autonomously when required but also collaboratively with the HR team.
- Sound knowledge of HR practices and legislation
- Good IT skills, which must include use of Word, Excel and other Microsoft packages.
- Ability to work under pressure and to a timetable
- Conscientious and have excellent attention to detail
- Be a good team player demonstrating loyalty and commitment to deadlines and team members
- Tact and diplomacy
- Confidentiality and Professionalism in an HR environment.

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