Ap and Ar Specialist

The role holder is tasked with ownership of all AP processes. Shared with one other person, the role includes all aspects of managing the AP ledger and vendor management, whilst delivering accurate invoice processing. The role requires proactive identification of agile ways of working and process improvements.

The role also covers accurate and timely billing to our customers. Working alongside the operational teams, the job holder will raise billing to customers and add controls and automation to the process.

The role also includes a limited amount of month end responsibilities, including posting journals.

**Responsibilities**

**Accounts payable and finance accountabilities (70%)**
- Working alongside the AP & payroll specialist to ensure all incoming purchase invoices are processed daily
- Ownership of 50% of the vendor accounts and management of the finance relationships with those vendors
- Engaging with the business to ensure Purchase Orders (POs) are receipted then matching the PO to the invoice
- Where there is no PO, creating the accurate coding for the invoice from business understanding
- Supplier statement reconciliations
- Bank postings daily
- Payment proposal preparation and loading to the bank for CFO and FC approval
- Training people around the business on the AP process and being the first point of contact for supplier related queries
- Maintaining a clean ledger - ensuring payments and invoices are cleared
- Supporting on maintaining the employee expenses system and checking expenses submissions
- Supporting Financial Controller in cash forecasting

**Accounts receivable (30%)**- Working alongside the AR analyst to deliver accurate billing to our customers- Investigating billing queries and resolving, working alongside the operational teams in the business, supporting the credit controller to ensure cash is collected
- Improving the billing process to reduce errors and increase automation

The job holder will also support on the following activities:
- Processing monthly journals
- Office of National Statistics and other government returns preparation
- Engaging with auditors to answer audit queries
- Setting up timesheets and answering any timesheet related question from the business, with support of the AP and Payroll Specialist

**Your areas of knowledge and expertise**

Essential:

- Attention to detail
- Learns from their mistakes
- Effective communication at all levels within the business
- Strong MS excel - comfortable with more than just ‘simple’ formulas
- Well planned & organised
- Logical thinker to allow problem solving
- Great relationship building skills
- Ability to create & maintain processes and policies considering the needs of the business
- Willingness / desire to go above and beyond the standard list of responsibilities
- Numerate

Desirable
- Experience of processing accounts payable and accounts receivable
- Experience with Navision and Jet reports
- Power query / Power BI
- Part qualified AAT/CIMA/ACCA

We want everyone at MLL to 'Bring their best self to work' and we do this by asking you to live our value behaviours. We live our values everyday by...

**_
Accountability Builds Trust_**

Accountability requires some kind of honest review to reflect how we are doing against our responsibilities. This is not simply about a contract or project plan, it is about a mindset, an air that is portrayed as 'we have got this'

**_
Data Delivers Distinction_**

We need people to think in a ‘data is valuable’ kind of way, not just for efficient operations but also for winning in the market. This is not some mechanical thing, it is a way of thinking, of seeing the world.

**_
Challenging for Change_**
We want people who want to challenge the status quo.

**_
Delivering Excellence_**
This belief stems from being accountable to one another. Having confidence in our data enables us to be accountable. And being prepared to challenge means we don't settle for mediocre.