Purchase Ledger Co-ordinator
2 weeks ago
A bit about us
Trek is an awesome place to work, with amazing benefits for all employees. We build only products we love, provide incredible hospitality to our customers, and change the world by getting more people on bikes. When you’re on our team, you’re taken care of, encouraged to learn and grow, and given lots of opportunities to do so. Give us your best, and we’ll give it right back. Sound pretty sweet? Then come join us
**Job Description**:
The Role
Job Title: Purchase Ledger Co-Ordinator
Term: Permanent
Department: Finance
Location: Milton Keynes, UK (hybrid working options possible)
Travel Required: None
Reports to: UK+ Finance Manager
Role Purpose
You will be the main contact in the Accounts Payable function, responsible for ensuring all invoices are paid and recorded accurately in a timely manner.
This business unit distributes the Trek family of products across Poland, Czech Republic, Slovakia and Ireland as well as the UK. We also operate over 12 bike shops across the UK with more to come. Trek’s drive for excellence and our hospitality mindset put us in a unique position to set the gold standard for bike retail and ultimately get more people riding bikes
Key Accountabilities
- To process supplier invoices - coding and posting invoices in a timely and accurate manner through our Accounts Payable Software (Basware), ensuring VAT is handled accurately across multiple countries
- Being the DRI (Directly Responsible Individual) for Basware. Managing the invoice workflow; ensuring the invoices numbers are kept low, chasing approvers where needed and controlling spend plans
- Manage the weekly supplier payment runs - including domestic, international, and intercompany payments ensuring suppliers are paid on time
- DRI for our employee expenses system - SAP Concur. Setting up new employees, providing training where necessary and ensuring credit cards expenses are submitted timely and accurately while reconciling to the system
- Processing FX contracts and liaising with the other Trek entities for the matching of these
- Process and reconcile three-way match stock invoices
- Process and raise Intercompany invoicesAssist in Balance Sheet reconciliations, ensuring a clean and accurate Balance Sheet each month end
- Assist in our Environmental Reporting
- Ensuring all bank payments are posted for all accounts
- Reconcile supplier statements for key vendors
- Maintain the Accounts Payable inbox ensuring that all supplier queries are dealt with promptly
- Assist in processing employee expense claims ensuring compliance to policy and dealing with anomalies
- To set up new supplier accounts and maintain vendor master data
- Mentor junior colleague(s) and train on AP Tasks
- Adhoc duties as requested
Personal Profile
- Proficient in Microsoft Office packages
- Experience with ERP systems preferably JD Edwards
- Confident understanding of double-entry bookkeeping and European VAT rules or desire to learn fast
- Customer service focused, with a passion for building relationships and adding value for key stakeholders
- Strong learning engine
- Excellent attention to detail; tenacious and methodical
- Positive and ‘can do’ attitude
- Bring energy and a drive for high standards to the role
- Capable of working both quickly and accurately, whilst staying focused
- No drama, roll up your sleeves approach
- Strong time management skills
- Dedicated to continuous improvement; challenges existing thinking and has the confidence to make recommendations and drive projects forward
- Thrives in a team environment but can also work effectively independently
- Interest and enthusiasm for Retail & the leisure industry.
- If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us_
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