Administrator

3 weeks ago

Long Melford, United Kingdom Carter Jonas Full time

**Administrator**:
We have an excellent opportunity to recruit an Administrator to support our Long Melford office with administrative tasks, such as call handling, typing and preparation of communications and documents. You will also be responsible for the maintenance of file systems, diary management and the smooth running of the sales and lettings departments.
- Location
- Long Melford
- Division
- Residential
- Function
- Administration, Agency
- Contract Type
- Permanent
- Working Hours
- Full Time - Flexible Hours
- Ref No
- 1720

**MAIN TASKS**:

- Produce accurate and well-presented documents including reports, client correspondence, presentations and spreadsheets within agreed time frames
- Copy typing, and drafting of letters, reports, invoices etc.
- Organising the marketing of the properties including arranging photographs and floor plans and EPCs, creating brochures, window cards and organising advertising
- Processing invoices
- Helping with office diary management and organising meetings
- Carry out timely and accurate administration of databases
- Provide a high level of efficiency and customer service to all who visit or contact the office
- Handling enquiries over the telephone or personally in reception and taking any necessary action
- Provide general administration support to the office including other partners, managers and staff as reasonably required
- General office duties such as filing, photocopying, ordering stationary, overseeing petty cash and arranging general office maintenance etc.
- Develop and maintain a working knowledge of compliance information such as Money Laundering and clients’ compliance systems (for administrative purposes)
- Fire Safety Officer
- Progressing Tenancy Paperwork, arranging inventories & organising contractors and liaising with Landlords on this where necessary
- Overseeing the lettings and sales keys
- Carrying out the occasional viewing for lettings and sales as and when required

**WHAT WILL IT TAKE TO BE SUCCESSFUL?**

We are seeking a professional Administrator with excellent administrative and customer service skills. You will have strong IT skills, competent with Microsoft Office, with the ability to learn new systems and process accurate information. We require a strong team player with good interpersonal & communication skills. Good organisational and time management skills are a must along with attention to detail and experience of working in a fast paced administrative environment.

**WHY CHOOSE US**:
We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.

As an equal opportunity employer, with the Investors in People Gold accreditation, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.

**ABOUT US**:
Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 900 partners and employees.

Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From commercial landlords, developers, investors and occupiers to local authorities, pension funds and farmers - our universe of client experience is among the most varied in UK property.

We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.

Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.

**OUR VALUES**:

- Approachable - We treat every relationship with respect, integrity, and warmth
- Effective - We do what we say we will, we do it well and we are accountable
- Ambitious - We are ambitious for our clients and for our firm

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