Senior Project Administrator

4 months ago

StocktononTees, United Kingdom John Wood Group Full time

Wood Process & Energy is recruiting for a **Senior Project Administrator **on a staff role basis based at our Stockton office.

This role provides administrative project support to the day-to-day operations of the assigned site or project. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
- Assists project team with day-to-day support of the project or site
- Organizes and expedites flow of work through project or site and initiates follow up action
- Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
- Assists with setup, development and coordination of site-specific PMP and PIFs
- Sets up and maintains hard copy and electronic site file directories
- Issues and approves access to shared project drives and websites
- Ensures the correct functioning of facilities, office and/or business support services.
- Performs clerical, administrative and general office duties including transcription, typing, and recording
- Ensures reports and documents follow company and project standards and quality
- Manages project specific forms and instructions
- Coordinates, schedules and prepares information for meetings and appointments
- Assists field operations with completion of daily time sheets
- Assists with onboarding/orientation of personnel
- Assists with internal and external project audits
- Arranges travel, accommodations and car rentals
- Prepares letters and memoranda for manager’s review
- Gathers data and material information to be billed

**Join a culture of innovation, **pushing the boundaries of what is possible to seek the best solutions for our clients.

**What we can offer**
- **Meaningful and interesting projects **delivered to leaders of industry across emerging energy sectors
- **Flexible working arrangements **that balance client, team and individual needs offering hybrid and remote working where relevant
- **Commitment to Diversity and Inclusion; **we are an organisation actively committed to diversity and inclusion across our business
- **Competitive salary **with regular salary reviews to ensure we are rewarding at the right level in line with the market
- **Flexible benefits package; **inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
- **Commitment to continued professional development; **development plans that are tailored to your individual needs and interests
- **Global connections**:join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

**At Wood, we understand and acknowledge that everyone is different, and we are committed to equal opportunities and want to access all the talent that is out there. We are committed to attracting a broad range of skills, knowledge and experiences and embrace differences.**

**Who we are looking for**:

- High school education or equivalent is preferred
- Experienced in project/admin experience in the Engineering and Construction industry desirable
- Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
- ORACLE experience a plus
- Ability to correspond and interact with others in a courteous and professional manner
- Possess good organizational skills
- Self-motivated to learn Bilingual a plus

**Diversity Statement**

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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