Management Accounts Assistant

7 months ago

Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

The post holder will provide support to the Divisional Accounting Assistant in the delivery of financial and statutory obligations of the Trusts Financial Management function. Responsibility for producing financial information and providing support to a group of clinical and departmental budget holders. To be a key member of the Trust’s Finance Department and contribute to the delivery of its overall objectives.

They will be a member of the divisional team, providing complex financial and business information to clinical and non clinical colleagues. They will support aspects of service area financial and business performance and financial management processes to ensure efficiency and effectiveness.

Working with the Divisional Accounting Assistant, the post holder will develop and produce information to support accurate and timely monthly performance reports for presentation at service meetings and to feed into the Trusts position for internal and external corporate reporting. There will be a requirement to discuss this review with budget holders.

To achieve this, the post holder will be expected to work with the clinicians and budget holders within the service area to model financial information to enable informed decision making on business processes and plans, which improve and enhance the overall productivity of the Trust.

The post holder will provide detailed information to support the development of robust financial forecasts. They will support the annual planning process and associated work streams.

They will deputise for the Divisional Accounting Assistant as and when necessary.

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

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- To oversee and maintain spreadsheets and records to assist the Directorate Accountants in ensuring that income and expenditure is recorded accurately. To discuss routine queries with internal managers and external bodies where necessary. Financial information and reports are produced in a timely and accurate manner. Queries are dealt with in a timely and professional manner.
- To take a lead role in analysing income and expenditure, identifying variances, investigating where necessary and reporting to the Directorate Accountants. High quality information is provided to Directorate Accountants for review.
- To reconcile the control accounts on a monthly basis and maintain appropriate documentation on file. All control accounts are fully reconciled and signed off in line with the agreed timetable for completion.
- To ensure that budget reconciliation’s are completed on a monthly basis, and that appropriate documentation and analyses are kept on file. All Budget Reconciliation’s are fully reconciled and signed off in line with the agreed timetable for completion.
- To develop a detailed understanding of the General Ledger, to be able to use the system to ensure that data is input and information accessed where necessary. Confident working knowledge of Oracle General Ledger.
- To develop a detailed understanding of the recharge system, assist the Directorate Accountants in setting recharge budgets and oversee the monthly input of recharge information between Directorates. To be able to respond to queries from the budget holders regarding there recharges and resolve queries from other Trusts. To complete all necessary work in respect of recharge systems in line with the agreed timetable, to respond to all queries effectively.
- To raise ad hoc requests for invoices to be raised and to ensure the income is recorded Invoices are raised within the agreed timetable
- To assist in the Annual budget setting process for Directorates, develop an awareness of the Business Planning process and support the Directorate Accountants in producing financial information relating to it. Recognition from Directorate Accountants of support provided.
- To produce the budget information in Excel format from the General Ledger system on a monthly basis, ensuring that all data is reconciled and updated prior to being sent to the Directorates. Financial information is produced to a high level of quality in terms of presentation, within agreed timescales.
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