Publications Business Support Officer

2 months ago

Birmingham, United Kingdom Department for Transport Full time

**Details**:
**Reference number**:

- 340144**Salary**:

- £32,603**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- DFT - Corporate Delivery Group (CDG) - Digital, Information & Security Directorate**Type of role**:

- Administration / Corporate Support
- Communications / Marketing
- Procurement and Contracts Management**Working pattern**:

- Flexible working, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Hastings, Leeds, SwanseaAbout the job

**Job summary**:
We are looking for a part-time Business Support Officer to assist our Content Design and Publications team. The team is responsible for the department's corporate identity and brand and the production of high-quality digital and printed publications.

We look forward to hearing from you

**Job description**:
Working as part of a small team, you will be in regular conversation with internal stakeholders and external suppliers. The 2 primary areas of responsibility are:
**Contract and financial management**

Supporting the Publications team in managing contracts and relationships with external suppliers. Your role includes:

- Working with DfT authors to draft requests for quotes.
- Reviewing and challenging quotes for work from external specialists.
- Ensuring that DfT authors raise purchase orders, goods receipt and pay invoices on time.
- Investigating and resolving billing and payment issues with DfT authors and external suppliers.
- Recording and reporting billing and payment risks or issues.
- Managing contract budgets, recording and monitoring project financial data and tracking expenditures using Microsoft Excel and SAP.
- Managing the performance of on-call contracts.

**Publication production**

Supporting the production of accessible publications. Your role includes:

- Working with DfT authors to understand their needs and draft specifications for publication, print, design, translation and accessibility work.
- Agreeing publication production schedules with DfT authors and external providers.
- Reviewing documents to provide initial accessibility advice to DfT authors.
- Acceptance testing work produced by external suppliers.
- Working with DfT authors and external suppliers to prioritise multiple strands of work and ensure that tight and moving deadlines are met.

In return, we can offer you:

- Excellent personal development.
- Flexible and hybrid working supporting a healthy work-life balance.
- Industry-leading pension and employee benefits package.

**Person specification**:
To be successful in this role you will be a self-starter, providing support at the heart of the team.

You will be responsible for quality assurance of work outsourced to external suppliers, and financial and contract administration on behalf of the team.

**Additional Information**

A minimum of 60% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Working Together
- Communicating and Influencing
- Making Effective Decisions

**Benefits**:
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out more about what it's like working at the Department for Transport

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.**How to Apply**

Within your CV and personal statement please provide detailed evidence of the following:

- Commercial management experience including procurement, purchasing, monitoring and reporting on contracts.
- Managing, prioritising and delivering multiple projects under tight and moving deadlines.
- Building and maintaining constructive relationships with internal authors and external suppliers.
- The ability to structure and format documents using Microsoft Word styles and understand how to use Microsoft Word and Adobe Acrobat accessibility checkers.

Your personal statement will be limited to 1250 words.

The selection process will be designed specifically for the role. As a result, your assessment will include:

- An interview.
- A written assessment.

The sift is due to take place on **4th March.**

Interviews are due to take place w/c **11th March.**

This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.

We will try to meet the dates set out in the advert. There may be occasions wh

  • Payroll Officer

    3 weeks ago

    Birmingham, United Kingdom Page Personnel Secretarial & Business Support Remote Work Freelance Full time

    An exciting opportunity has arisen for a Payroll Officer in the public sector, based in Birmingham. The successful candidate will be responsible for ensuring the smooth operation of all payroll procedures within the Accounting & Finance Department. Client Details Public Sector organisation with a sizeable team stationed in Birmingham. They hold a significant...

  • Business Support Officer

    2 weeks ago

    Birmingham, United Kingdom West Midlands Police and RSR Full time

    RSR is a public safety, housing & enterprise security recruitment specialist. We assist public safety & housing employers find the right talent. We assist all employers when they want to source public safety, housing and enterprise security skills and experience. RSR Public Safety are currently working closely with West Midlands Police to recruit for a...

  • Building Safety Officer

    1 month ago

    Birmingham, United Kingdom Hays Business Support Full time

    Due to the partnership between Hays and Birmingham City Council, we are looking for 3 Community Safety Intervention Officers to join the Community Safety Team. Being the largest leading local authority in the whole of Europe, Birmingham City Council are renowned for their expertise in public services and endless opportunities. As a Community Safety Officer,...

  • Office Supervisor

    3 weeks ago

    Birmingham, United Kingdom Hays Business Support Full time

    Your new companyYou will be working for a well-established law firm in Birmingham City Centre. They have recently opened a new office in Birmingham and are looking for an Office Supervisor to help run the new office.Your new roleThis role will be front of house so you will represent the company to all the visitors. You will be based in the new office in...

  • Public Liaison Officer

    1 month ago

    Birmingham, United Kingdom West Midlands Combined Authority Full time

    Job Introduction Our Communications and Engagement team have a brand-new role for an enthusiastic Public Liaison Officer to be a consistent front-line presence, working closely with the community on a variety of construction projects including Sprint, Dudley interchange and cross city. In this role, whether you are responding to the concerns of residents,...

  • Community Safety Intervention Officer

    3 weeks ago

    Birmingham, United Kingdom Hays Business Support Full time

    Your new company Due to the partnership between Hays and Birmingham City Council, we are looking for 3 Community Safety Intervention Officers to join the Community Safety Team. Being the largest leading local authority in the whole of Europe, Birmingham City Council are renowned for their expertise in public services and endless opportunities. Birmingham...

  • Community Safety Intervention Officer

    3 weeks ago

    Birmingham, United Kingdom Hays Business Support Full time

    Your new company Due to the partnership between Hays and Birmingham City Council, we are looking for 3 Community Safety Intervention Officers to join the Community Safety Team. Being the largest leading local authority in the whole of Europe, Birmingham City Council are renowned for their expertise in public services and endless opportunities. Birmingham...

  • Community Safety Intervention Officer

    3 weeks ago

    Birmingham, United Kingdom Hays Business Support Full time

    Your new company Due to the partnership between Hays and Birmingham City Council, we are looking for 3 Community Safety Intervention Officers to join the Community Safety Team. Being the largest leading local authority in the whole of Europe, Birmingham City Council are renowned for their expertise in public services and endless opportunities. Birmingham...

  • Office Supervisor

    3 weeks ago

    Birmingham, United Kingdom Hays Business Support Full time

    Your new company You will be working for a well-established law firm in Birmingham City Centre. They have recently opened a new office in Birmingham and are looking for an Office Supervisor to help run the new office. Your new role This role will be front of house so you will represent the company to all the visitors. You will be based in the new office...

  • Office Supervisor

    2 weeks ago

    Birmingham, United Kingdom Hays Business Support Full time

    Your new company You will be working for a well-established law firm in Birmingham City Centre. They have recently opened a new office in Birmingham and are looking for an Office Supervisor to help run the new office. Your new role This role will be front of house so you will represent the company to all the visitors. You will be based in the new office...

  • School Organisation Officer

    3 weeks ago

    Birmingham, United Kingdom Meridian Business Support Full time

    School Organisation Officer Rate:                                £13.02 per hourStart:                               13.5.2024Working hours:                 37 hrs a wk (Mon to Thurs 8.45am – 5.15pm & Fri 8.45am - 4.45pm)Location:                          WalsallLength of assignment:     ...

  • School Organisation Officer

    3 weeks ago

    Birmingham, United Kingdom Meridian Business Support Full time

    School Organisation Officer Rate:                                £13.02 per hourStart:                               13.5.2024Working hours:                 37 hrs a wk (Mon to Thurs 8.45am – 5.15pm & Fri 8.45am - 4.45pm)Location:                          WalsallLength of assignment:     ...

  • Business Support Officer

    1 week ago

    Birmingham, Birmingham, United Kingdom Solihull Metropolitan Borough Council Full time

    18 month Fixed Term Contract due to funding. Internal secondment applications will be considered.At Solihull Metropolitan Borough Council, we are on a transformational journey, designed to improve the experience of the children and families we work with. We are investing in our services and people and putting additional resources in place to ensure the best...

  • Public Liaison Officer

    1 month ago

    Birmingham, United Kingdom West Midlands Combined Authority (WMCA) Full time

    Our Communications and Engagement team have a brand-new role for an enthusiastic Public Liaison Officer to be a consistent front-line presence, working closely with the community on a variety of construction projects including Sprint, Dudley interchange and cross city. In this role, whether you are responding to the concerns of residents, sending out...

  • Finance Business Support Officer

    1 month ago

    Birmingham, United Kingdom RSR Public Safety Full time

    RSR is a public safety & enterprise security recruitment specialist. We assist public safety employers find the right talent. We assist all employers when they want to source public safety and enterprise security skills and experience. RSR Public Safety are currently recruiting on behalf of our policing client based in Birmingham for a Finance Business...

  • Customer Support

    1 month ago

    Birmingham, United Kingdom Reed Business Support Full time

    REED Birmingham Business Support are recruiting for Customer Support Advisor on behalf of our client who are a portal based data information provider. This role is to start ASAP on a temporary to permanent basis. Customer Support - FULLY REMOTE. There may be a future requirement for you to go into their office (Coventry) once/twice a month for team...

  • Public Liaison Officer

    4 weeks ago

    Birmingham, United Kingdom We Manage Jobs(WMJobs) Full time

    Our Communications and Engagement team have a brand-new role for an enthusiastic Public Liaison Officer to be a consistent front-line presence, working closely with the community on a variety of construction projects including Sprint, Dudley interchange and cross city. In this role, whether you are responding to the concerns of residents, sending out...

  • Office Coordinator

    1 month ago

    Birmingham, United Kingdom Hays Business Support Full time

    You will be working for a well-established law firm in Birmingham City Centre. They have recently opened a new office in Birmingham and are looking for an Office Supervisor to help run the new office. You will be based in the new office in Birmingham working in a team of 12. As an Office Supervisor, your key responsibilities will include liaising with staff...

  • Office Coordinator

    2 weeks ago

    Birmingham, United Kingdom Hays Business Support Full time

    You will be working for a well-established law firm in Birmingham City Centre. They have recently opened a new office in Birmingham and are looking for an Office Supervisor to help run the new office. You will be based in the new office in Birmingham working in a team of 12. As an Office Supervisor, your key responsibilities will include liaising with staff...

  • Communications Assistant

    4 weeks ago

    Birmingham, United Kingdom Reed Business Support Full time

    Do you have a passion and skill for writing? Are you interested in Media and Journalism? Have you worked in local Government? An exciting new opportunity has arisen to work in the Public Sector in a remote role. The position is working in a Communications department supporting the team with all publishing tasks. The department is fast pace, working in a...