Facilities Officer

2 months ago

Waltham Cross, United Kingdom Goffs Academy Full time

**JOB DESCRIPTION AND**

**PERSON SPECIFICATION**

**JOB DESCRIPTION**

**JOB TITLE**:Facilities Officer

**GRADE: H4 point 6 to 9** (£21,968 - £23,194 pa plus Fringe Allowance of £951 per annum)
Full Time - 24 days holiday rising to 26 days after 5 years, plus bank holidays

**PURPOSE OF THE JOB**:To provide clean, safe, well maintained and appropriately prepared facilities for users of the Trust’s buildings and grounds

**REPORTS TO**:Facilities Manager / Chief Financial Officer

**STAFF REPORTING TO **Casual Facilities Officers
**JOB HOLDER**:
**CONTACTS WITHIN **Chief Executive Officer, Principal, members of the Senior Leadership Team (SLT),
**SCHOOL**:Finance, Teaching and Support Staff, students, visitors (including parents) at each of the sites.

**CONTACTS OUTSIDE ** *Building trades contractors
*THE TRUST Mitie Facilities Management
- Cleaning, grounds maintenance and other general contractors
- Hirers of the Trust’s facilities and their customers

**MAIN AREAS OF Security**

**RESPONSIBILITY**:

- Ensure the security of Trust buildings and grounds in line with safeguarding requirements, and the safe and efficient operation of all site facilities
- Implement procedures to secure Trust assets, including access control measures, and management of keys
- Act as one of the key-holders for the Trust’s sites, providing out of hours attendance in the event of alarm call or other emergency.

**Facilities Management**
- Be responsible for allocated areas of the school site, carrying out regular health and safety and general condition checks, and raising tickets for issues identified
- Manage assigned tickets raised through the ticketing system through to completion, including liaising with appointed contractors to arrange repair and reviewing works undertaken to ensure that they are to the required level of quality
- Developing and maintaining lines of communication with contractors which keep staff informed about the progress on works being undertaken
- Operation of the school’s heating plant
- Handyperson duties including minor repairs and decorating
- Advising the CFO / Facilities Supervisor of faults with the buildings
- Involvement in the asset management process for fixtures and fittings in assessing suitability, condition and disposal.

**Health and safety**
- Acting as a Fire Warden
- Undertaking appropriate health and safety training and being a health and safety champion for the school
- Providing input into risk assessments, disaster recovery planning, COSHH and the management of legionella and ensuring that the Trust is compliant with these
- Ensuring compliance with the Trust’s health and safety policy and procedures, completing documentation in an accurate and timely fashion ahead of works progressing (e.g. asbestos logs, hot works permits, contractor inductions) and accurate filing of paperwork after completion of works
- Ensuring compliance with the Trust’s planned preventative maintenance program by ensuring allocated tasks are completed on time and to the necessary standard.

**Other specific responsibilities**
- Assisting the CFO / Facilities Supervisor in ensuring that resources are used to the benefit of students at the schools by seeking cost effective solutions
- Monitoring the standards of cleanliness in designated areas and more generally, reporting any deficiencies to the CFO/ Facilities Supervisor and cleaning contractor
- Monitoring the standards of grounds maintenance on a daily basis, reporting any deficiencies to the CFO/ Facilities Supervisor and grounds maintenance contractor
- Working with the CFO/ Facilities Supervisor ensuring the sites remain open as far as is practicable particularly in times of inclement weather, by helping with snow and ice clearing operations
- Purchasing supplies to support facilities management through prescribed processes.

**General Operations**
- Assisting the CFO/ Facilities Supervisor in co-ordinating requests from staff for facilities support (e.g. setting up for assemblies, parent’s evenings etc.) and ensuring that the facilities are returned to normal use as soon as possible after such events
- Responsibility for safeguarding and promoting welfare of children
- Other duties which may arise from the use of the school’s facilities.

**KNOWLEDGE, ** **Willingness to learn all aspects of facilities management, in education and**

**EXPERIENCE and **leisure

**TRAINING ** *Flexibility and sensitivity to the needs of a wide range of users of the
Trust’s facilities*
- Evidence of success in completing handyperson or DIY tasks (paid or unpaid)
- Experience of liaising with trades either personally or professionally in order to ensure minimum disruption to the work of the Trust
- Liaising with lessees and other users of the facilities as and when required, dealing with issues that may arise from their use
- Awareness of the main requirements of health and safety legislation and good practice relevant to the duties of the post
-

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