Vehicle Administrator

2 weeks ago


Leeds, United Kingdom AMT Specialist Cars Full time

As a sales administrator, you will be responsible for controlling all the administration for the dealership, keeping in line with the current processes as well as providing sales and accounts support.

**Scope of Job**

Responsibilities include updating the DMS with new and current vehicles, send relevant documents to customers, update the stocking plan, manage payments and refunds, liaising with finance companies, create hand over packs, point of contact for the sales team.

**Reporting Structure**

Report directly to the Group Dealership Accountant.

**Main Duties**

Update Dragon accordingly-service history, V5’s, vehicle descriptions

Invoicing of vehicles-send via DocuSign & follow up with customers

Manage and update the stocking plan-liaise with auditor monthly, appropriate vehicles and add part exchange vehicle to stocking plan

Physical stock take and stock report

Create vehicle hand over packs, ensure IDD’s and all relevant information is complete

Add warranties to vehicles

Manage purchase order system. Add purchase order costs to the DMS.

Daily reconciliation of the receipts

Send documents to finance companies such as Evolution (proof of payment, clearance)

Liaise with accountant to make weekly payments

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

**Experience**:

- Motor Retail administration/receptionist: 1 year (required)

Work Location: In person



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