Finance Executive

6 months ago

Glasgow, United Kingdom St. Andrew's College Language Schools Full time

**Job Overview**

**Overview**

**Financial Record Keeping**: Maintaining accurate and up-to-date financial records. This involves recording and organising various financial documents such as invoices, expenses, and transactions.

**Accounts Payable and Accounts Receivable**: Assisting in processing invoices, payments, and receivables. Ensure that payments are processed accurately and on time, and that outstanding invoices are tracked and followed up as necessary.

**Bank Reconciliation**: Play a role in monitoring financial transactions and reconciling bank statements. Reconciling bank statements to ensure that financial transactions are accurately recorded and that there are no discrepancies between internal records and bank statements.

**Financial Reporting**: Assisting in the preparation of financial statements, reports, and budgets. Compile financial data and prepare reports for internal use as well as external stakeholders.

**Payroll Processing**: Support payroll. Gather relevant data, inputting information accurately, and assisting in ensuring that payroll is processed correctly and on time.

**Administrative Duties**: Performing various administrative tasks such as managing spreadsheets, data entry, and managing correspondence related to financial matters supports the smooth functioning of the finance department.

**Customer and Vendor Communication**: Responding to inquiries from clients, vendors, and internal staff regarding financial transactions and records is often part of the role. Communicate with various stakeholders to clarify financial matters or resolve issues.

Reporting to the Managing Director you will be responsible for

**Main Duties and Responsibilities**
- Preparing monthly management accounts
- Producing monthly balance sheet reconciliations
- Bank reconciliations
- Daily cash flow management
- Processing invoices and staff expenses
- Monthly payroll reconciliations
- Supporting the MD with ad hoc tasks and projects
- Utilise advanced Excel functions to generate detailed and insightful reports on a daily basis.
- Demonstrate a minimum of 2 years of experience working with Xero, including advanced-level proficiency in navigating the platform and utilizing its features for efficient financial management.
- Oversee Accounts Payable, Accounts Receivable, and Credit Control functions to maintain optimal cash flow and minimize risks.
- Generate daily reports using Excel to provide key insights into financial performance and areas for improvement.
- Lead the Credit Control function, implementing strategies to mitigate credit risk and optimize collections.
- Train and mentor team members on basic accounting principles and long-term financial planning to enhance overall departmental capabilities.
- Ensure compliance with HMRC, and Company House submissions, maintaining accurate records and meeting regulatory requirements.
- Implement robust controls to maintain financial accuracy and mitigate risks effectively.
- Oversee cash flow management, including forecasting, budgeting, and optimizing working capital to support business objectives.
- Undertake other duties and training and development opportunities commensurate with the post as required.

**Knowledge**

**Essential**

1-2 years of relevant work experience

Understanding of Company policies and procedures relevant to the role

Excellent oral and written communication skills, including tact, diplomacy and discretion

Outstanding interpersonal skills with confidence to deal in a courteous manner with people at all levels within and out with the Company

Highly proficient in the use of Xero, Outlook, Word, Excel and other standard IT packages

Ability to plan and prioritise own workload effectively

Proactive approach to problem solving

Ability to work accurately and with attention to detail

Able to work on own initiative

Numerical proficiency

Analytical skills

Bookkeeping

Problem Solving skills

Ethical standards

**Qualifications**:
Bachelor's degree in Finance, Accounting, or related field.

CPA, ACCA, or equivalent qualification preferred.

Minimum of 2 years of progressive experience in finance and accounting roles.

Excellent communication skills and ability to collaborate cross-functionally.

Strong analytical skills and proficiency in financial analysis tools.

Ability to thrive in a fast-paced environment and adapt to changing priorities.

**Salary**: 28k - 32k per year (gross)

Employment Conditions

Due to the nature of the Employer’s business our requirements for staff fluctuate throughout the working year. Accordingly, your normal working hours shall be variable throughout the working year. Your working hours shall vary as follows:

- From 1 September until 31 March, you shall work 7 hours per day, with core working hours of 10am - 4pm, Mondays to Thursdays (4 day working week in off season).
- From 1 April until 31 August, you shall work 7 hours per day, with core working hours of 10am to 4pm Mondays to Saturdays

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